Paralegal - ABA Report Assistant (Casual)

Portland Community College•Portland, OR

18d•Onsite

About The Position

Portland Community College's Paralegal Program seeks a motivated, detail-oriented ABA Approval Report Assistant to support the Faculty Department Chair with preparing and submitting a comprehensive, multi-year program approval report to the American Bar Association. The role supports program-specific regulatory compliance, curriculum data mapping, institutional documentation, and report preparation. Duties include gathering academic data and supporting evidence, auditing course syllabi and faculty credentials, and formatting narrative sections to meet ABA submission standards. This is a casual, temporary position ending on or around February 2027, averaging 10 hours per week. It is based at PCC Cascade Campus and is limited to individuals residing in Oregon or Washington. Casual positions are subject to annual working-hour limits, depending on the employment category. The hourly pay range is $16.80–$18.13.

Requirements

Be a current PCC student or recent graduate; enrollment in or completion of the Paralegal Program or a related discipline is preferred.
Have an interest in legal education, higher education administration, or institutional compliance.
Have coursework or a background demonstrating familiarity with legal concepts, legal research, or institutional accreditation processes.
Have formal education and training in the technical and administrative skills described in the posting.
Demonstrate strong proficiency with Google Workspace, specifically Docs styles, tables, and Sheets data tracking, and Microsoft Office.
Be able to adapt technical skills from one problem to another across different programs and platforms.
Demonstrate high attention to detail, proofreading ability, and document-formatting capabilities.
Handle sensitive academic records and program data responsibly and in accordance with FERPA guidelines.
Have strong written communication skills and be able to present structured information clearly.
Demonstrate proactive problem-solving and the ability to work independently under the direct supervision of the Department Chair.
Have excellent organizational skills to manage large volumes of files, exhibits, and data spreadsheets efficiently.
Reside in Oregon or Washington.

Nice To Haves

Enrollment in or completion of PCC's Paralegal Program.
Prior experience as a paralegal or legal assistant.
Advanced document-formatting, proofreading, and compatibility skills.
Prior experience with data entry, record management, or archiving in a college management system such as Brightspace/D2L, Banner, or Google Shared Drives, or in a database or proprietary software.

Responsibilities

Assist the Faculty Department Chair in compiling, formatting, and organizing multi-section ABA approval narrative files and exhibits.
Ensure report sections follow ABA formatting standards, submission guidelines, and page limits, including entering report details into a web portal.
Proofread narrative drafts for clarity, consistency, tone, and typographical accuracy.
Assist the Faculty Department Chair in creating and gathering program data.
Work with college personnel to locate missing documentation in program records and college database repositories.
Track submission timelines and milestones established by the Department Chair.
Assist with scheduling draft review sessions and record action items during planning meetings.
Schedule internal meetings to gather report information.
Assist with administrative tasks and other duties as assigned.