Paralegal - ABA Report Assistant (Casual)

Portland Community College•Portland, OR

19d•$17 - $18•Onsite

About The Position

Portland Community College (PCC) is seeking a motivated and detail-oriented ABA Approval Report Assistant to support the Faculty Department Chair in preparing and submitting a major educational compliance/self-study report to the American Bar Association (ABA). This role focuses on program-specific regulatory compliance, curriculum data mapping, and institutional documentation. The position involves gathering academic data, organizing supporting evidence, auditing course syllabi and faculty credentials, and formatting narrative sections to meet ABA submission standards. This is a casual hourly position offering hands-on experience in higher education administration, regulatory compliance, and accreditation work. The position is temporary and expected to end around February 2027, with an average of 10 hours per week. PCC currently limits employment to individuals residing in Oregon and Washington.

Requirements

Current PCC student or recent graduate (preferably enrolled in or completed the Paralegal program or a related discipline) with an interest in legal education, higher education administration, or institutional compliance.
Coursework or background demonstrating familiarity with legal concepts, legal research, or institutional accreditation processes.
Formal education and training in the “Technical & Administrative Skills” section.
Strong proficiency with Google Workspace (specifically Docs styles, tables, and Sheets data tracking) and Microsoft Office.
Ability to adapt technical skill from one problem to another in differing programs and platforms.
High attention to detail with demonstrated proofreading and document-formatting capabilities.
Ability to handle sensitive academic records and program data responsibly and in alignment with FERPA guidelines.
Strong written communication skills with an ability to present structured information clearly.
Proactive problem-solving abilities and comfort working independently under the direct supervision of the Department Chair.
Excellent organizational skills to manage large volumes of files, exhibits, and data spreadsheets efficiently.

Nice To Haves

Enrollment in or completion of PCC’s Paralegal Program, or prior experience as a paralegal/legal assistant.
Advanced document formatting, proofreading, and compatibility skills.
Prior experience with data entry, record management, or archiving within a college management system (such as Brightspace/D2L, Banner, or Google Shared Drives), or a database or proprietary software.

Responsibilities

Assist the Faculty Department Chair in compiling, formatting, and organizing multi-section ABA approval narrative files and exhibits.
Ensure all report sections adhere to ABA formatting standards, submission guidelines, and page limits, including inputting report details into a web portal.
Proofread narrative drafts for clarity, consistency, tone, and typographical accuracy.
Assist the Faculty Department Chair in creating and gathering data about the program.
Work with others at the college to find missing documentation across program records and college database repositories.
Track submission timelines and milestone deadlines set by the Department Chair to ensure timely completion.
Assist in scheduling draft review sessions and recording action items during planning meetings.
Assist with scheduling internal meetings to gather report information.
Assist with administrative tasks.
Other Duties as Assigned