Palliative Care Administrative Coordinator

University of Wisconsin Madison•Madison, WI

2d•Onsite

About The Position

The Department of Medicine at the University of Wisconsin School of Medicine and Public Health is seeking an Administrative Assistant to provide comprehensive administrative and medical program support for 10-12 faculty members, including executive-level support for the Section Head of Palliative Care and the Hospice and Palliative Medicine (HPM) Fellowship Director. The position reports to the Administrative Manager and operates under the general direction of the Fellowship Manager. This position requires work to be completed onsite, at a designated campus work location.

Requirements

1+ year of experience providing administrative support to professional and/or executive level employees.
H.S. Diploma

Nice To Haves

Experience working in an academic or healthcare setting.

Responsibilities

Provides project management for the director of palliative care
Manage schedules for individual providers as well as wards, consult services and clinics including Outreach clinics
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision