Palliative Care Administrative Coordinator

Universities of Wisconsin•Madison, WI

1d•$22 - $28•Onsite

About The Position

The Department of Medicine at the University of Wisconsin School of Medicine and Public Health is seeking an administrative assistant to provide comprehensive administrative and medical program support for 10–12 faculty members, including executive-level support for the Section Head of Palliative Care and the Hospice and Palliative Medicine Fellowship Director. The position reports to the Administrative Manager and operates under the general direction of the Fellowship Manager. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Work must be completed onsite at a designated campus work location. The role supports Palliative Care Administration within the Division of Hematology, Medical Oncology and Palliative Care. The division includes more than 60 faculty, over 40 Advanced Practice Providers, and 19 fellows, and conducts research and provides care across oncology, hematology, survivorship, and palliative care. The expected pay range is $22 to $28 per hour, with actual pay depending on experience and qualifications. Benefits include vacation, holidays, sick leave, competitive insurance and savings accounts, and retirement benefits. This is an ongoing position requiring continuous eligibility to work in the United States; employer sponsorship is not available.

Requirements

At least 1 year of experience providing administrative support to professional and/or executive-level employees.
Strong attention to detail.
Ability to work independently under general supervision, prioritize duties, and demonstrate effective time management.
Strong verbal, written, and organizational skills.
Exceptional administrative and interpersonal skills.

Nice To Haves

Experience working in an academic or healthcare setting.
High school diploma preferred.

Responsibilities

Provide project management for the director of palliative care.
Manage schedules for individual providers, wards, consult services, and clinics, including outreach clinics.
Collect, analyze, and prepare communication materials from established sources using technology mediums.
Serve as a first point of contact, provide basic organizational information by phone, in person, and through other communication mediums, and route complex inquiries to appropriate entities.
Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.
Maintain established methods and organizational systems for electronic and physical records according to policies and procedures.
Send, receive, copy, and distribute communications to appropriate entities according to policies and procedures under general supervision.