Packaging Sourcing & Procurement Coordinator

Professional Packaging Systems•Grand Prairie, TX

About The Position

The Packaging Sourcing & Procurement Coordinator is the operational backbone of the packaging supply chain. This role owns the day-to-day sourcing, vendor management, and procurement activities that keep materials flowing on time and on spec. Working closely with kitting/fulfillment/co-packing division, account managers, customer service, solutions engineers, and operations leadership, the coordinator translates customer requirements into purchase orders, supplier relationships, and cost-optimized material programs. Packaging procurement is where service promises become real. A late corrugate shipment stops a kitting line. A spec error on a custom box costs an account. The coordinator sits at the intersection of sales commitments and operational execution — and their ability to anticipate, source, and deliver directly determines client satisfaction and margin performance.

Requirements

5+ years of experience in purchasing, procurement, or supply chain coordination
Familiarity with corrugated packaging materials, board grades, and basic specifications
Familiarity with flexible, stretch film, folding cartons or other packaging materials
Experience issuing purchase orders and managing vendor relationships
Proficiency in Microsoft Excel — pivot tables, VLOOKUP, basic cost modeling
Strong organizational skills and the ability to manage multiple concurrent programs
Clear written and verbal communication skills for internal and supplier-facing work

Nice To Haves

Experience in a packaging distributor, manufacturer, or 3PL environment
Exposure to kitting, fulfillment, or contract packaging operations
Familiarity with ERP or procurement management systems (SAP, NetSuite, Coupa, or similar)
Understanding of packaging sustainability standards: FSC, PCR content, recyclability
Experience supporting sales teams with pricing and sourcing proposals
Bachelor's degree in supply chain, business, or a related field — or equivalent experience

Responsibilities

Manage a curated panel of corrugated, film, flexible, label, and specialty packaging vendors
Source custom and oversized corrugated packaging to account specifications
Issue RFQs, evaluate bids, and negotiate pricing, lead times, and contract terms
Maintain dual-source qualification for all critical SKUs to protect supply continuity
Identify and onboard new suppliers to expand capability in strategic material categories
Generate and manage purchase orders for active packaging programs
Maintain accurate lead time and safety stock models for material category and customer programs
Monitor open orders and proactively communicate delivery risks to operations and sales
Reconcile invoices against POs and resolve pricing discrepancies with vendors
Execute VMI and consignment programs where applicable to reduce carrying cost
Key contributor to maintaining the company's packaging specification library — completeness, accuracy, and version control
Work with solutions engineers to translate customer requirements into vendor-ready specs
Support packaging audits by pulling current spec data, pricing, and supplier scorecards
Manage artwork and print spec coordination with suppliers for custom-printed packaging
Track packaging spend by category, supplier, and customer program on a monthly basis
Support annual and mid-year cost-down initiatives with sourcing data and supplier quotes
Benchmark current pricing against market rates and flag variance for management review
Prepare sourcing reports and savings summaries for QBRs
Partner with account managers to understand program requirements
Support new account onboarding by sourcing materials and establishing initial programs
Coordinate with the design and engineering team on custom packaging development timelines
Assist in sustainability initiatives including FSC-certified and PCR material transitions