PA Graduate Admissions Officer

South College • Asheville, NC

3d

About The Position

The PA Graduate Admissions Officer coordinates and manages the admissions process for the Physician Assistant program in collaboration with program leadership and the Admissions Committee. Under the supervision of the Physician Assistant Program Director, the role manages applicant inquiries, application review and tracking, selection and interview logistics, enrollment and onboarding, admissions reporting, and related administrative support. The position requires exceptional organization, attention to detail, data management skills, and the ability to handle multiple priorities and deadlines in a fast-paced environment.

The officer maintains applicant records across CASPA, institutional databases, and internal tracking systems; communicates with prospective and incoming students; coordinates admissions events and committee activities; prepares reports and accreditation documentation; and supports recruitment, orientation, examinations, and student ceremonies. The position also maintains the annual admissions budget and related financial records, collaborates with program and institutional personnel, and recommends workflow improvements.

Requirements

• Minimum of a bachelor’s degree.
• Previous experience in admissions and recruiting.
• Competency in Microsoft Office Suite, Campus Vue, and Salesforce.
• Knowledge of office administration practices and procedures.
• Fluency in English, including spelling, grammar, and punctuation.
• Good communication and organizational skills.
• Ability to work independently and in a team environment.

Responsibilities

• Coordinate the admissions process from initial applicant inquiry through enrollment and onboarding.
• Manage applicant records, application statuses, and supporting documentation in CASPA, institutional databases, and internal tracking systems.
• Review applications for completeness, verify admission requirements, and communicate outstanding requirements and deadlines.
• Maintain accurate, organized, and confidential applicant records.
• Serve as a primary contact for prospective students and provide timely information about admissions requirements, processes, and application status.
• Maintain admissions databases, spreadsheets, tracking tools, and electronic records.
• Monitor applicant progression, interview outcomes, admission decisions, waitlists, enrollment confirmations, and seat deposits.
• Prepare routine and ad hoc admissions reports, including applicant statistics, enrollment trends, and key performance indicators.
• Identify trends, discrepancies, and process improvement opportunities and communicate findings to program leadership.
• Maintain documentation and statistical reports for institutional reporting, program evaluation, and accreditation requirements.
• Coordinate interview schedules, applicant communications, faculty assignments, and admissions-event logistics.
• Prepare application files, interview materials, evaluation documents, and admission decision communications.
• Coordinate faculty and student participation in admissions activities, including training and assigned responsibilities.
• Track admission offers, conditional acceptances, waitlist activity, and enrollment commitments.
• Coordinate accepted-student enrollment processes, including collection and verification of required documentation.
• Maintain incoming student records and monitor completion of admission and onboarding requirements.
• Coordinate orientation, student information system access, learning management system access, and related onboarding activities with program leadership and institutional departments.
• Communicate enrollment expectations, deadlines, and orientation activities to incoming students.
• Coordinate Admissions Committee meetings, including scheduling, materials, documentation, and reporting.
• Assist with admissions-related accreditation documentation and program reports.
• Develop and monitor the annual admissions budget and maintain related financial records.
• Support recruitment initiatives, informational sessions, and program events.
• Assist with program activities, including orientation, examinations, and student ceremonies, as needed.
• Collaborate with program leadership, faculty, and institutional admissions personnel to maintain efficient and consistent admissions operations.
• Evaluate administrative workflows and recommend improvements to accuracy, efficiency, and applicant experience.
• Maintain knowledge of institutional admissions policies, application systems, and program requirements.
• Perform other administrative duties as assigned to support program and institutional objectives.

Benefits

• Front-loaded paid time off.
• Tuition assistance.
• Medical, dental, and vision coverage.
• 401(k) with employer contribution.

What This Job Offers

• Job Type: Full-time