Outreach Programs Administrator (Part-time 50%)

Auburn University•Auburn, AL

About The Position

This is a part-time (50%) position. The individual selected for this position will provide administrative, editorial, and coordination support for watershed planning projects focused on agricultural water management and natural resource conservation. The position supports the development of watershed plans by managing document production, stakeholder communications, meeting logistics, comment tracking, and quality assurance activities. The successful candidate will work closely with the Senior Watershed Planning Specialist and multidisciplinary technical teams to ensure efficient project coordination and timely completion of planning deliverables. This is a one-year limited-term position. Continued employment is contingent upon the availability of funding.

Requirements

Bachelor's degree
2 years of experience in the design, implementation, delivery and management of educational programs/services relevant to the position.
Additional appropriate education may be substituted for experience at a rate of one (1) year relevant education per year of required experience.

Nice To Haves

Experience supporting environmental planning, watershed planning, engineering, consulting, or research projects.
Experience organizing meetings involving multiple stakeholders.
Experience tracking comments and coordinating document reviews.
Experience with technical editing, document production, and quality assurance.
Familiarity with watershed planning, conservation programs, or environmental assessments.
Experience working with GIS-generated maps, figures, and technical graphics.
Experience with reference management software and document collaboration platforms.
Experience supporting public outreach and stakeholder engagement activities.

Responsibilities

Coordinate stakeholder meetings, steering committee meetings, workshops, and agency review meetings.
Maintain stakeholder and steering committee contact databases.
Prepare meeting agendas, meeting materials, and meeting summaries.
Record meeting minutes and track action items.
Manage distribution of planning documents and review materials.
Extract and organize comments received from agencies, stakeholders, and technical reviewers.
Maintain comment tracking systems and monitor review status.
Assign review tasks and follow up on outstanding responses.
Maintain document version control and project records.
Assist with report formatting, editing, proofreading, and quality assurance.
Assist with preparation of figures, tables, appendices, and supporting documentation.
Assist with development of presentations, outreach materials, and project communications.
Support project reporting and administrative requirements.