Orientation and New Student Programs Coordinator

Cal Poly Humboldt University•Humboldt, SK

2d•$5,083 - $7,228•Onsite

About The Position

At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

Requirements

Working knowledge of the practices, procedures and activities of the program to which assigned.
General knowledge of the methods and problems of organizational and program management.
General knowledge of research and interview techniques; and of the principles of individual and group behavior.
Ability to interpret and apply program rules and regulations.
Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements.
Ability to obtain factual and interpretative information through interviews.
Ability to reason logically.
Ability to collect, compile, analyze and evaluate data and make verbal or written presentations based on these data.
Ability to advise students individually and in groups on routine matters where required.
Ability to recognize multicultural, multisexed and multi-aged value systems and work accordingly.
Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts.
Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned.
Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office.
Ability to establish effective working relationships with staff, students, faculty, parents, and guests.
Ability to translate student development, leadership theory, and research into practice.
Ability to provide oversight and advise student groups and facilitate group development.
Ability to plan and implement programs linked to student learning outcomes.
Experience maintaining and tracking administrative paperwork.
Demonstrated ability to work collaboratively with a diverse student and staff population.
Ability to communicate effectively both verbally and in writing.
Knowledge of contract development, negotiations and execution.
Event planning skills including designing, marketing, implementing, and assessing impact.
Ability to work autonomously and manage multiple tasks simultaneously.
Ability to analyze situations and develop solutions.
Ability to provide coordination, guidance, and feedback to student staff; participates in evaluation of performance.
Ability to design and present student staff training and development.
Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience.

Nice To Haves

Strong programming experience and knowledge in New Student Orientation and transition program purpose, design, implementation, and assessment.
Demonstrated experience in developing, implementing, facilitating, and assessing student focused programs, activities and events that support a diverse and inclusive campus community.
Experience working with historically underrepresented students and their communities.
Fluency in Spanish.
An understanding of student development and transition theory.
Experience with outcomes assessment and analysis is preferred.
Experience working independently and self-driven.

Responsibilities

Develop and implement a wide-ranging mandatory orientation program for newly admitted fall and spring term undergraduate first-year and transfer students.
Coordinate and execute all logistical aspects of program development including, program design, registration system, staffing, marketing & communication, facilities, dining, contracts, risk management, and assessment in direct collaboration with the office of Place Based Learning Communities and Educational Opportunity Programs.
Utilize student development and transition theory in the designing a comprehensive orientation program that helps students develop a feeling of welcome and belonging in respect to their identities and backgrounds.
Coordinate Parent and Family orientation programs with collaboration with Forever Humboldt Families Office.
Connect Fall and Spring Orientation events to extended engagement opportunities during the school year to support the development of a sense of belonging in incoming students.
Assist in the development of assessment strategies and the collection of programmatic assessment data.
Manage budget process and based on assessments allocate program resources appropriately. Submit annual budget request for the successful execution of Orientation programming needs.
Maintain up-to-date files, written reports and job-related data.
Create marketing materials for the orientation programs; such as new student handbooks, parent and family handbook, OL training manual, and coordinated e-mail communication with admissions and register’s office, Orientation Leader recruitment, and promotional items.
Develop and maintain information on the orientation website that is updated with accurate and timely information.
Ensures that social media, email and print communications for prospective and admitted students are sequential, coordinated and consistent in message and tone, develops and writes communications for prospective, applicant and admitted students.
Work with the Strategic Student Communications team to ensure timely communication with incoming students.
Assist with the recruitment, selection, and training of the Orientation Leader team and other student assistants in the Office of Student Life, focusing on enhanced skill development and superior customer service.
Support the work direction and provide input to evaluation of the Orientation Leaders job duties and responsibilities.
Establish and maintain close working relationships with other campus offices and departments both in-person and via electronic communication to coordinate inclusive orientation programs.
Work with academic units, advising centers, and university divisions to intentionally connect university strategic plans and learning outcomes with orientation program goals and objectives.
Chair the Orientation Planning Committee and attend Registration and Communication subcommittees.
Maintain professional standards of practice through participation and involvement in continuing education activities as well as general understanding of Cal Poly Humboldt’s colleges, majors, and student support resources.
Provide thoughtful and dedicated support for Office of Student Life events and collaborations, including but not limited to, Homecoming, Lumberjack Days, and Halloween events.
Serve as department and divisional representative; attend and/or chair departmental, divisional and university committees based on need.
Other Duties as Assigned