Order Management Analyst (Spanish Speaker - MidShift)

Continental

1d•Hybrid

About The Position

The Order Management Analyst will be responsible for managing customer orders and inquiries, ensuring accurate order entry, and resolving order-related issues. This role involves working with various internal departments and external stakeholders, including Spanish-speaking customers and business partners. The analyst will also identify and implement process improvements to enhance customer experience and operational efficiency.

Requirements

Bachelor’s degree or equivalent
2-5 years of experience in Customer Service, Order Management or Supply Chain roles
Order Management or Supply Chain Management experience required
At least 2 years experience in a BPO or shared services environment working with Latin America or EMEA region
Spanish: CEFR Level B2 or above, with the ability to communicate effectively in a business environment.

Nice To Haves

Small group project or process improvement initiative

Responsibilities

Manage queues and cases (customer orders and inquiries) from Salesforce.com.
Answer customer inquiries completely and accurately.
Accurately enter orders manually into SAP.
Ensure that electronic orders flow into the system as intended.
Resolve order conflicts (pricing, terms, products) and monitor orders through shipment.
Ensure order fulfillment (stock availability, order status, document requests, etc.).
Correct EDI or Electronic order errors to root-cause.
Handle specialized customers and tasks with specific instructions and requirements.
Handle simple claims like undershipping, overshipping, customer errors that require straightforward credit/debit or return.
Handle more complex claims like annual returns and freight claims.
Work collaboratively with Spanish stakeholders and customers.
Understand and effectively recommend products and solutions to customers. Offer alternative products or solutions to meet customers’ needs. If something is stocked out, offer comparable spec to meet customers’ requirements. Uses catalogs and software programs to provide recommendations and solutions to unique customer inquiries.
Perform SAP transactions to log, check order status, quote price and availability and provide product information to customer.
Coordinate with various departments such as pricing, supply chain, master data, etc as needed to completely answer customer inquiries.
Function as universal back-up specifically for specialized accounts/tasks.
Resolve complaints and conflicts as they relate to keeping customers satisfied.
Communicate issues to management and work to resolve/settle disputes within company guidelines/policy.
Seek to understand and identify new ways to offer value added services to customers.
Complement and work in tandem with various ContiTech departments to improve customer experience.
Identify process improvement opportunities and lead projects designed to implement the targeted improvements.
Own and maintain of work instruction documents year to year.
Become familiar with the customer service technology infrastructure in order to ensure best practices are used to optimize customer service processes and customer satisfaction.