Order Entry Coordinator

RELIABLE FIRE EQUIPMENT LLC • Alsip, IL

12d • $21 - $26 • Onsite

About The Position

The Order Entry Coordinator is responsible for converting customer quotes for jobs and contracts into our ERP platform. They must also verify the accuracy of the service orders and ensure it is ready to be performed in a timely and efficient manner. Order entry will also include uploading and monitoring various customer portal websites for accuracy and completeness.

Requirements

• High School diploma or equivalent
• 1+ years’ accounts receivable experience in service industry, billing, or collections
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Work independently on multiple projects simultaneously while prioritizing and meeting deadlines
• Strong documentation and task tracking skills
• Must be organized, operate with accuracy, attention to detail, ability to manage shifting priorities, and be a team player
• Effective communication and interpersonal skills to collaborate cross-functionally between teams, management, and staff
• Desire to immerse yourself in a fast-paced environment.
• Skilled in Microsoft products, including beginner or intermediate Excel
• Must be available to work in office 5 days per week

Nice To Haves

• ERP navigation and credit reporting systems experience a plus
• Online Portal experience with Service Channel, Smartsheets, Oracle, Corrigo, Vendor Cafe, Coupa, Ariba, and others a plus

Responsibilities

• Creating new jobs in ERP platform from approved quotes, work orders, or contracts
• Communicate with sales requesting required documentation as needed
• Processing various billing in Customer Portals
• Verifying accuracy and follow-up of billing discrepancies in Customer Portals
• Maintaining accurate billing records
• Responding to customer invoices and inquiries
• Quarterly goal setting and accountability
• All other projects as assigned by management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED