ORAL HEALTH PROGRAM MANAGER

Arizona Department of Administration • Phoenix, AZ

9d • Hybrid

About The Position

The Office of Oral Health (OOH) works to improve the oral health and well-being of Arizona communities through evidence-based prevention strategies, innovative initiatives, and collaborative partnerships that address oral health disparities and access to care, with a focus on maternal, children, youth, and children and youth with special health care needs (CYSHCN) populations. Under the direction of the Chief of the Office of Oral Health, the Program Manager is responsible for statewide oral health grants, contracts, budgets, and disease prevention programs including Cavity Free AZ. This will include developing and submitting grant applications and required reports; interpreting and ensuring compliance with state and federal requirements; administering program budgets; developing, negotiating, and monitoring contracts; providing technical assistance to contractors and partners; establishing program goals and procedures; and evaluating program performance and sustainability. The position will attend internal and external meetings and collaborate with counties, communities, health care providers, agencies, academic institutions, and other stakeholders to strengthen oral health programs and services. The position also oversees program communications, including website and social media content, and organizes and facilitates stakeholder meetings and activities. This position will provide oversight for statewide oral health workforce and access initiatives focused on strengthening provider capacity and improving access to dental services for CYSHCN, particularly those living in Dental Health Professional Shortage Areas (DHPSAs). This will include coordinating provider education and clinical mentorship, supporting tele dentistry and care navigation strategies, monitoring workforce capacity and readiness data, and overseeing program evaluation and quality improvement activities. The ideal candidate will have strong knowledge of oral health, disease prevention, evidence-based practices, contract and budget management, and public health program development. Strong communication, collaboration, strategic planning, and project management skills are essential. Statewide travel is required, with out-of-state travel as needed for conferences, training, and seminars on an as needed basis.

Requirements

• Knowledge of State public oral health programs.
• Knowledge of Dental billing codes and procedures.
• Knowledge of Principles, practices and current local and national trends in oral health, including but not limited to oral health workforce and CYSHCN programming.
• Knowledge of Building and establishing strong working relationships with stakeholders to build support for oral health through promotion, disease prevention and control.
• Knowledge of Clinical principles, practices and current trends in oral health workforce and disease prevention strategies.
• Knowledge of Gathering, analysis, interpretation and dissemination of data and research findings to assure that oral disease prevention and control approaches are evidence-based.
• Knowledge of Federal and state principles, practices and rules regarding public health policy and oral health care.
• Knowledge of Implementation of evidence-based interventions and conducting evaluations to ensure ongoing feedback and program effectiveness.
• Knowledge of Administrative, financial and staff support necessary to sustain activities and to build opportunities.
• Knowledge of State procurement procedures, laws and rules.
• Knowledge of Program management, planning, budget management, and evaluation methods and techniques.
• Working knowledge of statistics and data analysis is necessary, designing and preparing spreadsheets, documents, presentations; grant development, management, especially related to federal rules and regulations.
• Skilled in Establishing and maintaining linkages with key stakeholders.
• Skilled in Communicate orally and in writing with professional and lay audiences.
• Skilled in Compile compelling stories about oral health issues and programs.
• Skilled in Use the media, advanced technologies and community networks to strategically communicate information.
• Skilled in Listening to others in an unbiased manner, respecting and promoting differing points of view.
• Skilled in Use collaboration strategies to build and sustain partnerships.
• Skilled in Leading or participating in groups to address emerging issues.
• Skilled in Presenting the business case for oral disease prevention.
• Skilled in Facilitation of group interactions and decision-making.
• Skilled in State and National policy and procedure interpretation and implementation.
• Skilled in Program planning and implementation.
• Skilled in Clinical and programmatic training of health professionals, community partners and stakeholders.
• Skilled in Report writing.
• Skilled in Problem solving and data analysis.
• Skilled in Grant writing skills.
• Requires interpersonal skills and experience in diplomatic handling of sensitive issue, including culturally sensitive interactions.
• Skilled in Use logic models to inform decisions.
• Skilled in Use evaluation findings to guide decision making, generate recommendations and improve programs.
• Skilled in Monitor oral health needs using oral health surveillance methodology and indicators.
• Skilled in Respond to health hazards that affect oral health and the oral health workforce.
• Ability to Conduct strategic planning for program and systems sustainability.
• Ability to Communicate effectively both orally and in writing with diverse groups.
• Ability to Understand community dynamics.
• Ability to Make decisions, solve problems and negotiate solutions.
• Ability to Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
• Ability to Participate in national groups to facilitate support for and implementation of oral health programs.
• Driver's License

Nice To Haves

• Oral health training or degree is highly desirable.

Responsibilities

• Plans, implements, and administers a statewide program related to oral health; provides day-to-day technical assistance to contracted programs, sub-recipients, and vendors; develops, updates, and ensures proper implementation to adhere to state and federal requirements; writes grant applications, continuation applications, progress reports, ad-hoc reports, and annual budgets; reviews and approves monthly contractor invoices and processes purchase orders; tracks project deliverables, timelines, and outcomes; presents and distributes informational publications related to the program to expand knowledge and understanding of program benefits.
• Manage subawards, contracts, and budgets; develop, negotiate, and execute contracts with counties, health centers, and community partners; administer program budgets, monitor expenditures, track fiscal performance, and ensure compliance with HRSA and ADHS financial requirements.
• Establish and maintain partnerships with local, state, and community organizations; Coordinate and create effective, visually engaging presentations within ADHS brand standards for stakeholder task forces and contractor meetings.
• Monitors program performance to ensure conformance with contract requirements and provides guidance for the evaluation of the effectiveness of the programs in meeting the needs of the population being served.
• Attends and conducts a wide variety of meetings, conferences, workshops, and seminars as necessary to ensure the success of the program.
• Interpret and apply state and federal laws, rules, regulations, and funding requirements. Develop and update operating procedures, program policies, and assurance checklists to maintain grant compliance
• Other duties as assigned as related to the position.

Benefits

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level