OR Supplies Coordinator

Advocate Health and Hospitals Corporation•Wake Forest, NC

2d•Onsite

About The Position

The OR Supplies Coordinator orders, receives, and distributes equipment and supplies used in Surgical Services. The role controls operating costs by maintaining appropriate inventory levels based on utilization and item order history, working with clinical staff and surgeons to determine inventory needs, and keeping the department inventory database accurate. It also conducts monthly cycle counts, gathers supplies and instruments for individual operating room cases, and serves as a resource for supply and equipment issues. The coordinator supports product and inventory compliance by obtaining required FDA approvals and supplemental Medicare charge codes before new generic supplies or equipment are introduced. The position routinely communicates with vendors about products, samples, evaluations, back orders, promotions, and alternatives; manages high-dollar inventory documentation; and maintains Trackcore data for implant tracking and billing requirements.

Requirements

High school diploma.
Two years of inventory management experience.

Nice To Haves

Prior hospital inventory training.

Responsibilities

Order, receive, and distribute equipment and supplies used in Surgical Services.
Maintain adequate inventory levels based on utilization while controlling operating costs and avoiding overstocking, stock-outs, shortages, or case cancellations.
Work with clinical staff and surgeons to determine appropriate inventory levels.
Maintain accurate department inventory database values and perform monthly inventory cycle counts to meet internal auditing standards.
Accurately make PeopleSoft online purchases using correct account numbers, product information, and prices.
Maintain service-specific, OR par-stock, and generic supplies in designated locations; rotate inventory using first-in, first-out practices.
Remove expired inventory, address short-dated supplies daily, and use just-in-time inventory practices when possible.
Adjust class item numbers to reflect on-hand quantities, request numbers for new inventory items, and inactivate unneeded numbers.
Keep shelves properly labeled and current.
Work with vendors and distributors to return low-use, obsolete, or overstocked supplies for exchange or credit, and recommend inventory changes to reduce losses.
Resolve manufacturer recalls promptly to promote patient safety.
Obtain required FDA approvals and supplemental Medicare charge codes before introducing new generic supplies or equipment.
Contact vendors routinely about new products, product changes, samples, evaluations, back orders, promotions, and alternate products.
Gather and pick required inventory supplies and instruments for individual operating room cases, meeting the stated productivity and quality expectations.
Encode service-specific implants into the tracking database daily and work with operating room billing staff to ensure products are billed to patients.
Manage required documentation for service-specific high-dollar inventory and maintain Trackcore data for CMS tracking requirements for biological and non-biological implants.

Benefits

Health coverage beginning on the first day of work, with copay or HSA-eligible options.
PTO accrual of up to 25 days per year.
Six weeks of paid maternity leave for birthing mothers and four weeks of paid parental leave for non-birthing parents.
Up to 7% employer-paid retirement contributions.
Education reimbursement of up to $2,500 per year toward a bachelor's degree and up to $5,000 per year toward a graduate degree.
Medical, dental, vision, life, and short- and long-term disability benefits.
Flexible spending accounts for eligible health care and dependent care expenses.
Adoption assistance and paid parental leave.
Defined contribution retirement plans with employer match and financial wellness programs.
Educational assistance program.
Potential premium pay, incentive pay for select positions, and annual performance-based increases.