Clinical Supplies Specialist

Texas Health•Fort Worth, TX

1d•Onsite

About The Position

The Clinical Supplies Specialist manages supplies and related equipment for an assigned area at Texas Health Fort Worth. The role maintains appropriate inventory, places supply orders, coordinates inventory counts, manages recalls, and supports supply reprocessing and orderly storage. It also handles purchasing and standardization processes, including requisitions, charging and billing, system conversions, compliance with standardization decisions, and HCPCS coding to support revenue. The specialist works with Buyers, Finance, and team members to resolve pricing and documentation discrepancies, process returns and credits, and communicate about outstanding issues. The role may also receive shipments, stock and deliver items, and coordinate equipment repairs and rental-equipment charge capture and purchase orders.

Requirements

High school diploma or equivalent.
At least 2 years of Materials Management experience, including at least 6 months of acute care experience.
Extensive knowledge of supply chain management, including accurate inventories, negotiations, and report interpretation.
Project management skills, including coordinating supply chain contract planning.
General knowledge of financial management accounting.
Strong presentation skills and extensive proficiency with Microsoft Office, especially PowerPoint and Excel.
Ability to compile and summarize statistical data using departmental database tools and query databases efficiently.
Ability to design financial management reports alongside analysis and forecasting of supply expense.
Ability to use basic office equipment such as a telephone, fax, and copier, and business software such as Microsoft Office.
Strong verbal and written communication skills, professional presentation, and a positive disposition.

Nice To Haves

Some college.
One year of experience in an OR, Cath Lab, or large hospital Materials Management department.

Responsibilities

Maintain appropriate inventory levels and order necessary supplies for the assigned area.
Coordinate mid-year and year-end inventory; rotate stock and perform other inventory-related duties.
Maximize the THR reprocessing effort through Stryker Sustainability.
Manage daily recalls through the system for the assigned area.
Help keep supply storage areas clean and orderly.
Coordinate equipment repairs through contracted vendors.
Coordinate charge capture and purchase orders for rental equipment.
Issue departmental requisitions to ensure appropriate charging and billing.
Work with appropriate leadership groups on conversions and compliance with system standardization decisions.
Help ensure appropriate HCPCS coding is received to maximize revenue.
Work with Buyers, Finance, and individual team members to resolve pricing discrepancies in a timely manner.
Handle returns and credits for the assigned area and assist with paperwork to resolve discrepancies or issues.
Communicate progress and delays on outstanding payment or credit issues to team members.
May receive incoming supply and equipment shipments in the system, stock items, and deliver them to various departments.