OR Specialist | Materials Management | Full Time

Gritman Medical Center•Moscow, ID

About The Position

The OR Specialist supports the Materials Management Department within the Operating Room environment. This role manages daily materials operations across OR areas, including purchasing, receipt and distribution of special-order items, inventory levels, picking and stocking OR PAR shelves, vendor coordination, supporting physician and staff satisfaction, and reporting and analytics for cost-saving initiatives. The goal is to provide the right product at the right time and at the best price so Surgery areas can deliver excellent patient care at a reasonable cost. The position manages inventory through PAR setup, requisitioning, stocking, reporting, cycle counts, shelf and bin labeling, location updates, expiration checks, disposal paperwork, and creation of approved new item numbers in the MMIS. It also processes surgery-specific purchase orders, special-order requests, Bill Only POs, vendor confirmations, backorders, substitutions, and supply borrowing between facilities. The specialist communicates supply updates and issues to Surgery leadership, staff, and physicians and works with Materials Management buyers on stock-product issues. The role supports cost efficiency by reporting on targeted supplies and meeting with Surgery leadership, staff, and physicians about supply contract opportunities. It also works with vendors to establish and update PAR levels for consignment inventory based on usage.

Requirements

High school diploma or GED.
Valid, non-restricted driver's license; must obtain an Idaho or Washington license within 30 working days of hire.
Efficient time management and ability to multitask.
Intermediate computer skills and knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Nice To Haves

Associate or bachelor's degree preferred.
Two to five years of experience in Healthcare Supply Chain preferred.

Responsibilities

Follow applicable Materials Management and Surgical Services policies, procedures, and guidelines.
Set up PAR levels for Surgery department areas, including specialty carts.
Perform daily requisitioning, picking, and stocking of PAR locations.
Maintain organized and optimized PAR levels using LEAN and JIT concepts.
Run MMIS reports to analyze supply movement and cost variances.
Run Epic reports at least three times per week to review upcoming procedures and assess whether adequate supplies are available.
Maintain current shelf and bin labels and supply locations in the MMIS.
Perform cycle counts and, if required, the annual Materials Management inventory in Surgery areas.
Inspect inventory daily for expired products, remove expired items, prepare disposal paperwork, and remove applicable quantities from the MMIS.
Create MMIS item numbers for new products approved by the VAT, as requested.
Communicate location changes, backorders, and substitutes to Surgery.
Process surgery-specific purchase orders from MMIS requisitions.
Enter special-order purchase orders into the MMIS and send them to vendors for processing.
Match vendor confirmations to purchase orders daily for accuracy.
Enter Bill Only purchase orders for items used in surgical cases that were brought in or are on consignment, and send the orders to Receiving for system receipt.
Review purchase-order backorders and identify substitutes or alternatives when needed.
Arrange to borrow needed supplies from another facility and coordinate replacements.
Communicate new-product arrivals, special-order backorders, and other supply issues to Surgery leadership, staff, and physicians as appropriate.
Work with the Materials Management Buyer on stock-product issues in Surgery areas.
Report continuously on targeted supplies to support cost-containment initiatives.
Meet with Surgery leadership, staff, and physicians to discuss supply contract opportunities.
Work with vendors to establish appropriate PAR levels for consignment inventory and update consignment inventory based on usage.