OR Specialist | Materials Management | Full Time

Gritman Medical Center•Moscow, ID

About The Position

The OR Specialist supports the Materials Management Department within the Operating Room environment and manages daily materials operations across OR areas. The role ensures the right products are available at the right time and at the best price to support excellent patient care at a reasonable cost. Responsibilities span inventory management, purchasing, special-order items, vendor coordination, consignment management, and reporting for cost-saving initiatives. The position follows applicable Materials Management and Surgical Services policies, procedures, and guidelines. The specialist establishes and maintains par levels; requisitions, picks, and stocks supplies; monitors inventory accuracy and expiration dates; and uses MMIS and Epic reports to assess supply movement, costs, upcoming procedures, and supply needs. The role also processes surgery-specific purchase orders, special orders, and bill-only orders; monitors confirmations and backorders; coordinates substitutes, borrowing, and replacements; and communicates supply updates to surgery leadership, staff, and physicians. The position supports cost containment by reporting on targeted supplies and discussing contract opportunities with surgery stakeholders. It also works with vendors to establish and update consignment inventory par levels based on usage.

Requirements

High school diploma or GED.
Valid, unrestricted driver's license; must obtain an Idaho or Washington license within 30 working days of hire.
Efficient time-management skills and ability to multitask.
Intermediate computer skills and knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Two to five years of experience in Healthcare Supply Chain.

Nice To Haves

Associate or bachelor's degree preferred.

Responsibilities

Provide products to Surgery areas at the right time and best price to support patient care at a reasonable cost.
Follow applicable Materials Management and Surgical Services policies, procedures, and guidelines.
Set up par levels for all Surgery department areas, including specialty carts.
Requisition, pick, and stock supplies at all par locations daily.
Maintain organized and optimized par levels using LEAN and JIT concepts.
Run MMIS reports to analyze supply movement and cost variances.
Run Epic reports at least three times per week to review upcoming procedures and ensure adequate inventory.
Maintain current shelf and bin labels and supply locations in the MMIS.
Perform cycle counts to verify inventory accuracy and conduct the annual inventory in surgery areas if required.
Inspect inventory daily for expired products, remove expired items, prepare disposal paperwork, and remove associated quantities from the MMIS.
Create MMIS item numbers for new products approved by the VAT, as requested.
Communicate location changes, backorders, and substitutions to Surgery.
Process surgery-specific purchase orders from MMIS requisitions.
Enter special-order purchase orders into the MMIS and send them to vendors for processing.
Match vendor confirmations to purchase orders daily for accuracy.
Enter bill-only purchase orders for items used in surgical cases, including items brought in or held on shelf consignment, and send them to Receiving for system receipt.
Check purchase order backorders and obtain substitutes or alternatives when needed.
Arrange to borrow needed supplies from another facility and coordinate replacements.
Communicate new product arrivals, special-order backorders, and other supply issues to Surgery leadership, staff, and physicians as appropriate.
Work with the Materials Management Buyer on issues involving stock products used in Surgery.
Continuously report on targeted supplies to support cost containment initiatives.
Meet with Surgery leadership, staff, and physicians to discuss supply contract opportunities.
Work with vendors to set appropriate par levels for consignment inventory and update consignment inventory based on usage; obtain amended consignment documentation.