OPS ADMINISTRATIVE ASSISTANT I - 64801337

State of Florida • Tallahassee, FL

8d • Onsite

About The Position

The OPS Administrative Assistant I provides daily administrative support to the Program Administrator in managing the area office. The role handles correspondence, prepares reports and materials, coordinates calendars and conference-room use, and maintains reference materials. It also supports employee screening and routine human resources paperwork, including processing separation documents for employees leaving the division.

This is an OPS position with state benefits and a flexible work schedule. The schedule is Monday through Friday, 30–40 hours per week. The position is located in Tallahassee, Florida.

Requirements

• One year of administrative support experience in an office environment.
• Experience managing calendars, scheduling meetings or interviews, and coordinating conference-room use.
• Ability to understand and comprehend written documents and instructions.
• Ability to communicate effectively in writing and verbally.
• Knowledge of personnel and human resources policies and procedures.
• Ability to apply rules, regulations, and policies related to general administrative principles and practices.
• Ability to effectively use computer systems and software, including Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to learn and communicate effectively in English, orally and in writing.

Responsibilities

• Provide daily assistance to the Program Administrator with activities related to management of the area office.
• Review, prepare, read, and appropriately process correspondence relating to the Program Administrator’s activities.
• Develop and/or collect data and prepare reports for administrative decisions.
• Coordinate and arrange the Program Administrator’s calendar.
• Control the use of office conference rooms.
• Maintain reference materials for the Program Administrator and the Office Reference Library.
• Prepare correspondence, including memorandums and survey questionnaires, for the Management Analyst (MDPRO) and unit supervisors.
• Assist employees with background-screening documentation and schedule fingerprinting appointments with information systems staff.
• Process separation paperwork for employees leaving the division and submit information promptly to division human resources staff.
• Provide employees with routine human resources forms, including flexible work schedule and dual employment forms.

Benefits

• State of Florida 401(a) FICA Alternative Plan (mandatory).
• Participation in state group insurance, subject to eligibility requirements.
• Workers’ Compensation (mandatory, if needed).
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed).
• Deferred Compensation (voluntary).
• Employee Assistance Program (voluntary).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed