OPS Academic Support Specialist (Faculty Affairs & Operations)

Faculty Affairs & Operations • Gainesville, FL

4h

About The Position

This temporary position provides support across faculty affairs and academic operations within the College of Nursing. The role helps maintain continuity during a transition period by assisting with faculty workflows, instructional coordination, evaluation processes, and academic data management. This position works closely with academic leadership, faculty, and staff to support efficient and accurate day‑to‑day operations.

Requirements

• Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Strong organizational skills and attention to detail
• Ability to manage multiple timelines and priorities
• Clear and professional communication with faculty and staff
• Experience with academic operations, faculty support, or data tracking is helpful

Responsibilities

• Support faculty scheduling and teaching assignments across didactic, simulation, and clinical courses
• Assist with workload tracking, including TAMS workload data and teaching assignment records
• Provide support for annual faculty evaluation and FEA processes, including timelines, tracking, and documentation
• Coordinate course evaluations, including GatorEvals setup, distribution, monitoring response rates, and tracking completion
• Assist with data clean up related to faculty records, teaching assignments, and evaluation data
• Maintain records related to faculty assignments, instructional activity, and academic participation
• Assist with faculty submissions, awards, and related documentation as needed
• Maintain and update academic and faculty data across systems
• Provide assistance with data clean up to improve accuracy, consistency, and reporting readiness
• Support setup, distribution, and tracking of evaluation and survey processes as needed
• Run and support routine reports related to enrollment, faculty activity, and program operations
• Assist with data tracking for accreditation, reporting, and leadership needs
• Support coordination across systems to ensure data accuracy and consistency
• Assist with scheduling, calendars, and general academic operations as needed
• Provide administrative and coordination support across teams during peak periods
• Other duties as assigned

What This Job Offers

• Career Level: Entry Level