Operations Support Specialist Qualifications

Goldbelt, Inc. • Arlington, VA

7d

About The Position

The Operations Support Specialist will provide daily operational support to the OASA IE&E, which includes ODASAs, and is not limited to meeting and schedule/calendar coordination, facilities and equipment management, and meeting logistics support. This position is contingent upon the successful award of a contract currently under bid. Taku is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management areas, accelerating the delivery of care and providing superior force health readiness across the Military, Federal, and Civilian landscapes.

Requirements

• Proficiency using Microsoft Office Suite, SharePoint, Microsoft Teams, and workflow platforms (e.g., Task Management Tool (TMT) and Correspondence and Task Management System (CATMS))
• Strong writing, editing, and executive communication skills
• Strong organizational skills and experience supporting Political Appointees, Senior Executive Service (SES) or Flag/General Officers
• Knowledge of Army Secretariat administrative procedures and executive support protocols
• Ability to proactively manage taskings, logistics, and operational challenges
• Bachelor’s degree and a minimum of 5 years of relevant experience supporting senior Government Officials
• Experience preparing travel documents and managing authorizations in the Defense Travel System (DTS)
• Active SECRET security clearance

Responsibilities

• Coordinate travel using the Defense Travel System (DTS) across the organization
• Tracking and maintaining records of travel obligations and expenses for reporting purposes
• Coordinate transportation by liaising with Washington Headquarters Services Executive Services Directorate utilizing the Pentagon Motor Pool
• Schedule and reserve secure and non-secure conference rooms for classified and unclassified meetings
• Develop, implement, and maintain administrative Standard Operating Procedures (SOPs), internal controls, and records management protocols for organizational documentation
• Develop, draft, and prepare decision-ready/read-ahead materials including executive summaries (EXSUMs), briefing books, talking points, memorandums, and secure meeting packets
• Maintain roster of current team members and their responsibilities
• Track and manage internal taskers, correspondence, and reporting requirements using SharePoint, Correspondence and Task Management System (CATMS), or Task Management Tool (TMT) platforms
• Serve as the primary administrative official supporting planning, coordination, and execution of internal and external engagements
• Coordinate with IE&E staff and external stakeholders on IT systems, Audio Visual/Video Teleconferencing (AV/VTC) technology, and scheduling platforms
• Support organizational assessments, process reviews, and special projects on behalf of the leadership.
• Provide additional administrative support as required during surge or continuity operations

Benefits

• medical, dental, and vision insurance
• a 401(k) plan with company matching
• tax-deferred savings options
• supplementary benefits
• paid time off
• professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior