Minimum Qualifications

Minneapolis Public Schools•Minneapolis, MN

4d•$109,284 - $136,480•Onsite

About The Position

Develops and monitors fiscal and document controls to help ensure compliance of the District’s deferred maintenance and new construction projects with state statutes and district policy and procedures, and to supervise the staff supporting the same.

Requirements

Bachelor’s degree AND five years of experience in business or construction administration, quality control, research analysis or a related field; OR an equivalent combination of education, training, and experience as determined by Human Resources.
Managing document controls for facilities projects and programs.
The requirements of documentation used in support of capital improvement programs for public sector organizations.
Working knowledge of public funding.
Working knowledge of state and federal agencies that regulate public sector construction projects.
Bringing continuous improvement and quality assurance to fiscal and document controls for school district capital improvements programs.
Utilizing computer systems in the performance of job responsibilities.
Data management, recordkeeping, research, analysis and reporting.
Interpersonal and communication skills, including oral, written and listening.
Ability to deal tactfully and effectively with district administrators, representatives of other public entities, and the general public.

Nice To Haves

Knowledge of the District’s enterprise financial software system of record and / or enterprise project management platforms / software
Five years relevant experience in public capital program management, preferably under the purview of Minnesota Department of Education
Two years of supervisory experience

Responsibilities

Plan, delegate, supervise, coordinate and review the work of the Facilities Program Controls team.
Perform all supervisory responsibilities including performance appraisals, discipline, hiring, training and professional growth opportunities for assigned staff. Lead, coordinate workflow, establish priorities and goals, and facilitate communications within the division. Maintain, review and update work schedules as needed.
Develop and maintain procedures for all fiscal, document control, and quality assurance systems for the Facilities Department.
Ensure that fiscal and document control processes meet all quality and regulatory requirements.
Educate and assist controlled document users with document control compliance requirements.
Lead the development of program-wide reporting, including expenditure-side cash flows, per funding source.
Collaborate with direct reports and other staff to ensure program status, statistics, and cash flow are being meaningfully represented to varying stakeholders.
Review changes to documents for compliance with contractual requirements.
Monitor document control compliance to ensure revisions in use are correct and compliant.
Provide quality assurance procedures to ensure completeness, accuracy, and conformance of records to approved procedures.
Liaison with District accounting (including external financial advisors), purchasing, and project management staff for quality assurance on all projects within the program.
Support internal and external audits of fiscal and document control and ensure audit readiness of fiscal and document control systems.
Maintain documentation of design controls, risk management, technical files, specifications, etc.
Develop and implement administrative processes and procedures to ensure accurate and complete project files.
Lead the completion of all necessary Minnesota Department of Education submittits for each assigned project.
Support in the updating of the District’s long range capital plan and master schedule.
Interface with and use accounting, procurement, and project management software.
Recommend software and systems when appropriate and necessary for quality management.
Contribute to the District’s strategic plan to support academic achievement, student well-being, effective staff, and school & district climate.
Perform other related duties as assigned.