Operations Support Coordinator

PTC ALLIANCE LLC • Chicago Heights, IL

4d • $45,000 - $55,000 • Onsite

About The Position

Responsible for managing accounting and purchasing functions, including processing requisitions for office and plant supplies, receiving purchase orders, and handling supplier invoice processing. Maintains and updates records for all hourly-level Human Resources activities, such as onboarding new hires and temporary employees, weekly payroll processing, and daily reporting of required HR data. Prepares and documents month-end inventory records, including updates to the Financial Trends and Highlights report, and participation in monthly financial reviews with the Plant Manager.

Requirements

• High School Diploma / GED
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Must be computer literate and able to work with programs such as Word, Excel, etc., and be able to learn and use HP programs such as e-mail, ERP system, etc.

Nice To Haves

• Candidates must be able to tolerate any climate and must be flexible with shifts and hours.

Responsibilities

• Coordinate daily shipping operations including preparing trips, picking and grouping orders, managing gate passes, and recording freight costs in Excel.
• Reserve and unreserve lots tied to customer orders.
• Review and close batch details for order processing.
• Serve as backup support for steel receiving, including receiving coils from purchase orders and managing slit orders in Oracle.
• Assist the HR Generalist with employee relations, FMLA tracking, and Workers Compensation claims.
• Engage with hourly employees, review and approve weekly timecards, and notify payroll of any adjustments.
• Ensure timely and accurate approval of hourly payroll prior to Paycom submission.
• Maintain up-to-date personnel files and manage reporting of hourly rate changes, job descriptions, and other employment updates.
• Track and post attendance records, manage the Point System, and monitor safety shoe reimbursements.
• Oversee weekly union-related deductions (dues, benefits) and update union reports on the CSJB website, ensuring timely monthly payments.
• Communicate with CSJB regarding qualifying events or changes in hourly employee status.
• Post weekly union schedules per contract requirements and track weekly headcount for hourly and salaried staff in InfoZone.
• Manage petty cash, including transaction tracking and account reconciliation.
• Monitor and record company credit card purchases.
• Provide monthly reporting for Fairbury’s headcount and hourly hours, post the monthly seniority list, and process perfect attendance incentives.
• Provide backup coverage for Traffic Coordinator and Production Coordinator
• Assist with miscellaneous tasks, issues, and projects as they arise across departments.

Benefits

• FREE Healthcare
• HSA option
• Dental
• Vision
• Life Insurance
• Dependent & Spouse Life Insurance
• Long Term Disability
• Critical Illness & Accident Coverage
• 401K plan with company match
• Referral Bonus
• Employee Assistance Program (EAP)
• Annual college scholarship available for children & grandchildren of PTC employees
• Tuition Reimbursement eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED