04 - Operations Support Administrator 1

Celestica•Portland, OR

10d•Onsite

About The Position

This role provides general administrative and/or customer service support to relieve department managers or staff of administrative details. The position involves receiving, screening, and distributing incoming mail, gathering, sorting, and entering data into databases, and maintaining database integrity. The administrator will also answer incoming calls, greet visitors, determine the nature of their business, and direct them appropriately. Additional duties include arranging conference rooms, maintaining a visitor's log, issuing and tracking security badges, creating and maintaining a database for employee photographs, ordering supplies, and setting up and maintaining files.

Requirements

Ability to evaluate and prioritize a variety of tasks to ensure their timely and accurate completion while working with frequent and ongoing interruptions.
Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.
Ability to manage sensitive department and employee information confidentially.
Knowledge of and ability to operate routine office equipment, which may include a multi-line phone system.
Ability to communicate clearly, quickly determine the nature of a call or visit, provide correct information and route calls or visitors to the appropriate.
Ability to present a positive, professional image of the company to a wide variety of callers and visitors.

Responsibilities

Provides general administrative and/or customer service support to relieve department managers or staff of administrative details.
Receives, screens, and distributes incoming mail.
Gathers, sorts, and enters data into one or several databases.
Maintains database integrity by periodically reviewing contents and evaluating files for accuracy.
Answers incoming calls to the company’s main phone number.
Greets visitors arriving at the main lobby reception area.
Determines the nature of the caller’s/visitor’s business and directs the individual to the appropriate employee or location.
Arranges conference rooms and conference phone reservations.
Maintains a visitor’s log.
Issues and tracks security badges for visitors, new employees, contract employees and contractors.
Creates and maintains a database for the storage and recovery of employee photographs.
Orders supplies and/or services, sets up and maintains files.