04 - Operations Support Administrator 1

Celestica International LP•Happy Valley, OR

12d•Onsite

About The Position

This role receives general instructions on new assignments and performs semi-routine tasks where the ability to recognize deviation from accepted practice is required. Decisions or actions may have a minor impact on work unit operations or schedules. Situations not covered by procedures are referred to a higher level. The role may involve demonstrating work methods to new employees and interacting with immediate supervisors, co-workers, team members, and potentially external contacts by exchanging factual information and providing explanations.

Requirements

Ability to evaluate and prioritize a variety of tasks to ensure their timely and accurate completion while working with frequent and ongoing interruptions.
Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.
Ability to manage sensitive department and employee information confidentially.
Knowledge of and ability to operate routine office equipment, which may include a multi-line phone system.
Ability to communicate clearly, quickly determine the nature of a call or visit, provide correct information and route calls or visitors to the appropriate
Ability to present a positive, professional image of the company to a wide variety of callers and visitors

Responsibilities

Provides general administrative and/or customer service support to relieve department managers or staff of administrative details.
Receives, screens, and distributes incoming mail.
Gathers, sorts, and enters data into one or several databases.
Maintains database integrity by periodically reviewing contents and evaluating files for accuracy.
Answers incoming calls to the company’s main phone number.
Greets visitors arriving at the main lobby reception area.
Determines the nature of the caller’s/visitor’s business and directs the individual to the appropriate employee or location.
Arranges conference rooms and conference phone reservations.
Maintains a visitor’s log.
Issues and tracks security badges for visitors, new employees, contract employees and contractors.
Creates and maintains a database for the storage and recovery of employee photographs.
Orders supplies and/or services, sets up and maintains files.