Operations Specialist

Covista•Lisle, IL

2d•$50,000 - $70,000•Hybrid

About The Position

The Campus Expansion team is seeking an Operations Specialist to support the successful planning, coordination, and execution of campus launches. In this role, you will work closely with cross-functional stakeholders to develop processes, manage project activities, and drive operational readiness across a growing portfolio of organizational growth initiatives. This is a generalist role that is highly collaborative, providing operational support for our campus implementation, real estate, and project management teams. This position requires someone who is highly organized, adaptable, action-oriented, and capable of navigating competing priorities while maintaining focus on key milestones and deliverables.

Requirements

Bachelor's Degree required.
4+ years of experience in business operations or project management.
Strong teamwork and interpersonal skills. Ability to interact with all levels within the organization and work with multiple projects simultaneously.
Excellent analytical, problem-solving, and written & verbal communication skills.
Exceptional organization skills; must be able to manage tasks and projects with minimal guidance.
Ability to work independently and make sound decisions with minimal supervision and direction.
Proficiency with Microsoft Office Suite required.

Nice To Haves

Experience with process improvement, coordination, and change management preferred.
Basic skills/knowledge of Smartsheet, SharePoint, and AI technology preferred.

Responsibilities

Provide administrative and operational support to the campus expansion team.
Maintain and update centralized project repositories and trackers, and ensure documentation is current, accurate, and readily accessible to stakeholders.
Support the development, implementation, and continuous improvement of operational processes, tools, templates, and project governance practices that support campus expansions initiatives.
Assist campus expansion team with operational readiness activities, site visit planning and coordination, regulatory research, business license applications, procurement & purchase order management, and facility support.
Maintain project plans, trackers, timelines, and status reports to ensure milestones, dependencies, risks, and action items are accurately documented and communicated.
Leverage project management and reporting technologies, including AI-enabled tools, to improve operational efficiency.
Support the coordination of regulatory and licensing activities by tracking deadlines and submission statuses.
Develop and maintain key stakeholder relationships to support achievement of project objectives.
Perform other duties as assigned.
Comply with all policies and procedures.