Operations Specialist

Merchants Bank•Winona, MN

26d•$26 - $31•Onsite

About The Position

Merchants Bank, Winona, has an opening for an Operations Specialist. Primary responsibilities will be to assist our Merchants Bank Equipment Finance Company with accounting, lease, and audit operations. This position will include a mix of daily responsibilities including posting cash receipts, monthly invoicing, preparing pay-off calculations and closing out paid contracts, managing ACH activity, preparing, and monthly audit reports. Will also include working with UCC filing and insurance maintenance. This position will interact with customers and lease partners. Primary responsibilities are to assist with Operational Processes, including accounting portfolio operations, client services, and audit processing for Merchants Bank Equipment Finance. Activities include posting cash receipts, closing out paid contracts, UCC and insurance maintenance, managing ACH activity, payment billings, preparing pay-off calculations, monthly audit reports, while assisting the Lead Finance Specialist, Senior Operations Analyst, and Vice President of Operations with accounting functions and portfolio administration functions.

Requirements

An associate or bachelor degree in accounting, or business administration with a strong background in finance/accounting/operations or equivalent work experience
Must be able to multi-task
Be organized
Have excellent communication skills
Must be proficient in Microsoft Office Suite programs
Excellent oral and written communication and interpersonal skills

Nice To Haves

Previous work experience in the leasing and finance industry is a plus
A minimum of two years of experience carrying out comparable functions is preferred
The ability to work in a fast-paced environment and manage many tasks or projects concurrently is required

Responsibilities

Posting cash receipts
Monthly invoicing
Preparing pay-off calculations
Closing out paid contracts
Managing ACH activity
Preparing monthly audit reports
Working with UCC filing
Insurance maintenance
Assisting with accounting functions and portfolio administration functions
Securing updated insurance certificates
Renewing and terminating UCC filings within appropriate timeframes
Closing out all terminated or expired finance contracts
Representing the organization in communication and interaction with customers and lease syndication partners
Serving as a backup team member on the customer service line
Conducting an audit/check back on a monthly basis of all newly booked contracts along with associated reporting
Assisting with ongoing Audit Review of business processing
Performing any other duties as requested by management to assist other departments, as necessary
Completing compliance and product knowledge assignments in a timely manner
Assisting the organization in matters not specifically outlined in this job description on an as needed basis