Operations Specialist

Merchants Bank•Winona, MN

25d•Onsite

About The Position

Merchants Bank, Winona, has an opening for an Operations Specialist. Primary responsibilities will be to assist our Merchants Bank Equipment Finance Company with accounting, lease, and audit operations. This position will include a mix of daily responsibilities including posting cash receipts, monthly invoicing, preparing pay-off calculations and closing out paid contracts, managing ACH activity, preparing, and monthly audit reports. Will also include working with UCC filing and insurance maintenance. This position will interact with customers and lease partners. The operations of Merchants Bank Equipment Finance are managed by a small group of professionals. As a result, this position will be required to assist the organization in matters not specifically outlined in this job description on an as needed basis.

Requirements

An associate or bachelor’s degree in accounting, or business administration with a strong background in finance/accounting/operations or equivalent work experience.
Must be able to multi-task
Must be organized
Must have excellent communication skills.
Must be proficient in Microsoft Office Suite programs
A minimum of two years of experience carrying out comparable functions is preferred
The ability to work in a fast-paced environment and manage many tasks or projects concurrently is required.
Excellent organizational skills are a must.
Excellent oral and written communication and interpersonal skills.

Nice To Haves

Previous work experience in the leasing and finance industry is a plus.

Responsibilities

Posting cash receipts
Monthly invoicing
Preparing pay-off calculations
Closing out paid contracts
Managing ACH activity
Preparing monthly audit reports
Working with UCC filing
Insurance maintenance
Assisting with Operational Processes, including accounting portfolio operations, client services, and audit processing for Merchants Bank Equipment Finance.
Posting cash receipts
Closing out paid contracts
UCC and insurance maintenance
Managing ACH activity
Payment billings
Preparing pay-off calculations
Monthly audit reports
Assisting the Lead Finance Specialist, Senior Operations Analyst, and Vice President of Operations with accounting functions and portfolio administration functions.
Daily cash postings
Monthly invoicing
Preparing pay-off calculations
Managing ACH activity
Maintaining contract files
GL account balancing
Monthly reporting
Assisting the Vice President of Operations, as needed, in traditional lease administration functions.
Securing updated insurance certificates
Renewing and terminating UCC filings within appropriate timeframes
Closing out all terminated or expired finance contracts.
Representing the organization in communication and interaction with customers, lease syndication partners
Serving as a backup team member on the customer service line.
Conducting an audit/check back on a monthly basis of all newly booked contracts along with associated reporting.
Assisting with ongoing Audit Review of business processing as needed.
Perform any other duties as requested by management to assist other departments, as necessary.
Regular and dependable attendance is an essential function for this job.
Contributing to a positive working environment through words and actions.
Greeting internal and external customers in a friendly and outgoing manner.
Completing compliance and product knowledge assignments in a timely manner.
Assisting the organization in matters not specifically outlined in this job description on an as needed basis.