Operations Specialist

Child Advocates San Antonio•San Antonio, TX

13d•Onsite

About The Position

You will be part of a caring and committed team of individuals working on behalf of children and youth experiencing foster care. To be successful in this role, you must demonstrate and champion alignment with our company’s vision, mission, and values in daily work actions. You must also demonstrate a commitment to complying with CASA’s policies, regulations, processes and participate enthusiastically in CASA’s culture of continual improvement, including support of our Entrepreneurial Operating System (EOS), Values-Based Leadership, and personal development. This position is an exempt position and will require working hours outside of a typical work week. CASA will accommodate the selected candidate’s work schedule for any additional hours worked at after-hour events. Intent of the Position: Provides a safe and well-maintained environment for staff and visitors by coordinating daily facility needs and delivering excellent customer service and communication regarding facility updates and safety protocols.

Requirements

A high school diploma or GED
Two years minimum of office or facility operations experience
Experience working with Microsoft Office products
Knowledge of MS Office applications, applicant tracking systems, Internet, and email software.
Good analytical/critical thinking.
Good project management skills.
Excellent customer service skills.
Organized and able to multi-task projects, assignments, and priorities.
Ability to work both independently and in a team environment.
Ability to communicate effectively both written and verbally
Ability to complete basic office tasks, including filing and faxing.
Ability to process and handle confidential information with discretion.
Ability to sit and work comfortably for up to 8 hours at a time.
Ability to lift materials weighing up to 50 pounds, walking and standing for extended periods, and bending to reach for materials.
Comply with National and Texas CASA standards and applicable grant requirements.
Comply with all CASA policies, procedures and best practices
Pre-employment drug screening required.
Applicants must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility throughout employment.
Applicants must pass a child abuse and neglect registry check and maintain abuse and neglect registry eligibility throughout employment.
Possess proof of current automobile insurance and maintain throughout employment.
Possess a valid current and unexpired Class “C” Texas Driver’s license and maintain throughout employment.

Nice To Haves

Associate’s or bachelor’s degree in Business Administration, Nonprofit Management, or a related field
Three or more years of experience in office, operations, or facilities management
Experience working in a nonprofit or mission-driven organization

Responsibilities

Responsible for day- to-day operations of the CASA Campus, including reserving the campus space and rooms together with routine custodial duties. Assisting in securing the building and security procedures: to include fire drills and active shooter drills.
Coordinates and documents regular facilities inspections to ensure compliance with state and federal guidelines, while ensuring preventative maintenance and general repairs including drywall, countertops, cabinets, painting, lighting, doors/locks, sprinkler systems, and more are conducted regularly.
Identify recurring maintenance issues and implement solutions for long-improvements
Coordinating with the Vice President of People and Technology on facility needs and implement building maintenance projects.
Manages facility procurement and budgeting by following CASA’s Procurement Policy, securing vendor quotes, assisting in controlling maintenance costs, and providing input on future expense planning.
Adheres to CASA’s Procurement Policy when securing vendor quotes and purchases, assists in managing maintenance costs to remain within budget, and provides input on expenses and maintenance needs for future budgeting.
Manages relationships with facility vendors and contractors.
Coordinates maintenance and repairs of mechanical, electrical, plumbing, janitorial, HVAC systems with third party vendor.
Verifying work by vendors and contractors is completed satisfactorily and receives appropriate approval.
Coordinates maintenance and repairs for the alarm system, security gates, office machines, i.e postage, printers and purchases of janitorial office supplies.
Participate in and help monitor after-hours emergency on-call response as needed.
Participate in advocate pre-service training within six months of hire and then in a minimum of 12 hours of ongoing education per year.
Other duties as assigned by your leadership.