Operations Specialist - Early Childhood Impact @ the Y

Visit the YMCA of the East Bay Today with 5 Central Locations • San Pablo, CA

41d • Hybrid

About The Position

The Operations Specialist supports the YMCA of the East Bay’s ECI operations team by providing flexible administrative, monitoring, and on-site support to help programs run smoothly. This role assists with licensing paperwork, staff training coordination, operational follow-up, new teacher onboarding, parent communication, and special projects. The ideal candidate is organized, responsive, detail-oriented, and committed to supporting safe, compliant, and effective early childhood program operations in alignment with the Y’s mission and values.

Requirements

• High School Diploma or GED
• Strong written and verbal communication skills
• Valid California Driver’s License/proof of auto insurance/annual DMV check required
• Criminal record clearance and health requirements that include physical exam, TB screen and immunizations
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, databases and other computer programs

Nice To Haves

• Associate's degree in business administration, Early Childhood education, or related field
• Current Site Supervisor Level permit or above preferred
• Two years' experience as an ECE teacher and/or administrator/leader preferred

Responsibilities

• Support operations Director/Managers, as directed, with completion of on-going licensing paperwork including applications, forms, reporting, and appeals.
• Schedule, arrange and support operations related trainings, meetings/appointments and organize staff meeting agendas, materials, and documentation.
• Assist with operations related monitoring and follow up including active supervision, licensing, staffing vs. enrollment, and health/safety.
• Participate with the ECI team in interviews for prospective teachers, and with new teacher placement.
• Coordinate with ECI team to support effective on-boarding for new teachers, including direct on-site support, check-ins with new staff, support for professional development plans and monitoring of benchmarks.
• Attend webinars and trainings to obtain current updates and disseminate information regarding new/changed regulations from CCL, CDSS, CDS and OHS.
• Support with operations related communication, including phone calls, emails, letters, and memos.
• Support operations team with parent outreach and meetings, as needed.
• Support with organization for large scale distributions to centers, as needed.
• Special projects and other duties as assigned.

Benefits

• Medical, Dental, and Vision Insurance
• Basic Life and AD&D Insurance, with options for Voluntary Life and AD&D coverage
• Flexible Spending Accounts (FSA) for health and dependent care expenses
• Long-Term Disability Insurance
• Employee Assistance and Wellness Programs
• Commuter Benefits
• Paid Holidays
• 6 weeks of PTO accrued annually
• Professional Development Opportunities and ongoing training
• YMCA Membership Benefits and discounts on programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED