Operations Safety Coordinator

PHILABUNDANCE•Philadelphia, PA

5d•$25 - $25•Onsite

About The Position

The Operations Safety Coordinator develops, implements, and oversees safety programs across Warehouse, Transportation, and Facilities operations. The role supports regulatory compliance, promotes a proactive safety culture, reduces risk, and delivers or coordinates hands-on training for staff and volunteers. It requires warehouse and operations experience, knowledge of transportation safety, and the ability to train and coach teams in a fast-paced distribution environment. The coordinator manages the organizational safety program and conducts periodic on-site inspections, including American Institute of Baking (AIB) food safety audits, Network Activity Report (NAR) activities for Feeding America, building-license reviews, and warehouse inspections. The role also researches current occupational health and safety legislation, safety management, food safety, and facility safety management, incorporating relevant processes, policies, and training. The position works regularly in warehouses, Philabundance Community Kitchen (PCK), docks, the fleet yard, and cold-storage areas. It involves exposure to material-handling equipment and vehicle operations, walking warehouse floors, and working in varied temperatures. Occasional off-hours response may be needed for serious incidents. Travel is listed as up to 50%, and light travel is also noted.

Requirements

At least 5 years of experience in warehouse, logistics, or distribution operations.
Proven ability to train and coach frontline operational staff.
Excellent communication and written skills.
Ability to create and facilitate training programs.
Exceptional ability to use Microsoft Office.
Valid driver’s license; company-vehicle use requires meeting applicable requirements and having a clean driving record.
High school diploma or GED.
OSHA certification, with OSHA 30 as the minimum.
Successful completion of a drug test and background check.
Ability to lift and walk warehouse floors and work in varied temperature environments.
Ability to respond occasionally outside regular hours to serious incidents.

Nice To Haves

OSHA 500 certification preferred.
Forklift trainer certification preferred.
ServSafe certification, or ability to obtain it within the first 90 days.
Strongly preferred knowledge of DOT compliance.
Strong operational leadership presence, hands-on warehouse experience, training and facilitation expertise, incident investigation and root-cause analysis skills, regulatory knowledge, strong communication and influence skills, data-driven decision-making, and ability to work cross-functionally.

Responsibilities

Develop and implement a comprehensive safety management program across operational departments.
Establish safety policies, standard operating procedures, and training standards; lead safety initiatives and continuous improvement efforts; and promote safety accountability.
Conduct regular safety audits and facility walk-throughs, ensure proper use of personal protective equipment and safety equipment, monitor OSHA compliance and documentation, and assist with AIB preparation and inspections.
Oversee driver safety programs and defensive-driving standards; ensure applicable DOT compliance; review driver qualification files and certifications; investigate vehicle incidents; and monitor telematics, driver performance, and accident trends.
Partner with Facilities to support safe building conditions; monitor fire-safety systems, emergency exits, and evacuation plans; and oversee environmental health and safety, hazard communication, and chemical-storage compliance.
Develop, deliver, or coordinate safety training, including forklift certification and recertification, new-hire safety orientation, and refresher or corrective training; maintain training and compliance records.
Build and maintain working partnerships with other departments and outside vendors to meet and exceed safety standards.
Lead accident and near-miss investigations, conduct root-cause analysis, develop corrective-action plans, track and report safety metrics and trends, and assist with workers’ compensation coordination with HR.
Ensure compliance with applicable OSHA, DOT (where relevant), local fire and health department, and food-safety requirements; maintain safety documentation, inspection logs, and audit records.
Develop and present monthly safety reports to the COO, track KPIs, and recommend risk-mitigation and operational improvements.