Operations Project Coordinator

Pueblo Mechanical•Phoenix, AZ

55d

About The Position

The Operations Project Coordinator supports Project Managers in the day-to-day administration and successful completion of mechanical construction projects at Pueblo Mechanical, a Modigent company. This role requires a highly organized, self-motivated professional with strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Minimum 3 years of experience in project coordination or administration, preferably in commercial mechanical or construction environments.
Excellent written and verbal communication skills.
Strong organizational skills with proven ability to multi-task and follow up both internally and externally.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Professional appearance and demeanor.
Self-motivated, punctual, and dependable.
Familiarity with construction documents (submittals, RFIs, change orders, O&Ms) strongly preferred.
Experience with Davis-Bacon compliance and certified payroll a plus.

Responsibilities

Coordinate Davis-Bacon paperwork and requirements with Payroll, Subcontractors, and General Contractors.
Submit and coordinate job-site badging and access; maintain an accurate log.
Manage Plans and Specifications document control and distribution.
Build project-specific Submittal Registers based on contract specifications.
Collaborate with Project Managers to prioritize and filter required submittals.
Request, coordinate, log, and track submittals and resubmittals from suppliers and subcontractors.
Log and track equipment delivery and status for assigned projects.
Compile and organize closeout documents including As-Builts, Start-Up Reports, O&M manuals, warranties, and owner training materials.
Update project documentation to ensure real-time, accurate communication between office and field teams.
Ensure monthly project forecasts are completed and submitted per contract requirements.
Assist in tracking short- and long-term manpower projections.
Verify project billings are processed in accordance with contractual terms.
Enter awarded project budgets from Estimating into the accounting software.
Confirm all company policies and contractual standards are met prior to work commencement.
Perform additional duties as assigned by the Project Executive or Project Managers.