Procurement & Project Operations Coordinator

Woodfield Landscaping • Bel Air, MD

3d

About The Position

Woodfield Outdoors Procurement & Project Operations Coordinator Are you highly organized, detail-driven, and comfortable coordinating between vendors, field teams, and project managers? Join Woodfield Outdoors and play a key role in keeping our projects running smoothly behind the scenes. At Woodfield Outdoors , we specialize in creating exceptional outdoor living spaces -- from pools and pavilions to outdoor kitchens and entertainment areas. With over 30 years of experience and a commitment to teamwork, transparency, and trust, we take pride in delivering top-tier craftsmanship and an outstanding client experience. Learn more about us at: https://woodfieldoutdoors.com/ We're seeking a Procurement & Project Operations Coordinator to support our project management and field operations teams. This role is essential to ensuring materials, documentation, and labor tracking are handled accurately and on time. You will assist with procurement coordination (without direct purchasing authority), vendor communication, purchase order creation, and operational paperwork that keeps projects organized and moving forward. This position is ideal for someone who thrives on organization, enjoys working with multiple teams, and understands the importance of accuracy, follow-through, and clear communication in a construction environment.

Requirements

• 3-5+ years of experience in construction, landscaping, outdoor living, or a related operations or administrative support role.
• Experience assisting with purchase orders, vendor communication, or procurement documentation.
• Strong organizational skills with a high attention to detail.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Clear and professional communication skills, both written and verbal.
• Familiarity with construction or project management software (Buildertrend experience preferred; training available).
• A collaborative team player who aligns with our core values: teamwork, transparency, communication, integrity, and trust.

Nice To Haves

• Bilingual in English and Spanish is a plus.

Responsibilities

• Assist the project management team with procurement coordination by preparing and processing purchase orders (POs) for materials and subcontractors.
• Communicate with vendors to confirm pricing, availability, lead times, and delivery schedules.
• Maintain accurate procurement records, documentation, and project files.
• Support project managers by tracking labor sheets, timecards, and related field paperwork.
• Ensure all operational paperwork is completed, organized, and submitted on schedule.
• Coordinate with field teams to collect required documentation and resolve missing or incomplete information.
• Assist with job cost tracking by organizing labor and material documentation for internal review.
• Help maintain consistent workflows between the office, vendors, and job sites.
• Uphold company standards for organization, accuracy, and professionalism across all projects.

Benefits

• Competitive salary based on experience
• Performance bonus and benefits package available
• Opportunities for professional growth within a supportive, team-oriented environment
• The chance to be part of a respected company known for quality craftsmanship and client satisfaction

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED