Operations Program Specialist II

BAE Systems•Town of Huntington, NY

2d•$86,580 - $147,186•Onsite

About The Position

The role of the Ops Specialist II is to help oversee and manage the programs/projects within Operations responsibility. He/she serves as the liaison amongst the various functional groups within Operations and as the single POC between Operations as a whole and the balance of the company. This role includes overseeing different program phases, from development to transition to production and production. The Ops Specialist II aids in preparing project execution plans, identifies the technical and business resources needed, reviews status of projects and budgets against the plan, manages schedules preparing / presenting status and assesses issues and develops resolutions. The Specialist is the cross functional leader of his/her program team, with frequent collaboration with Engineering, Supply Chain, Quality, Program Office, and Finance, providing technical and analytical guidance to the team. The Specialist has the ultimate responsibility for managing program cost, capacity, quality and delivery on his/her assigned programs.

Requirements

Bachelor’s Degree
2 years or more experience in a project/program management role
Strong communication and collaboration skills
Strong problem solving, accountable leadership and influencing skills
Ability to work in a fast-paced environment, work complex issues, and ensure team meets deadlines.
Ability to manage through changes in priorities
Ability to drive team to implement solutions to complex problems
Strong organizational skills
Strong proficiency in MS Office (Excel, PowerPoint, Word, MS Project)
Results oriented, ability to follow through on tasks, influence without authority, experience driving senior level decision making
Highly organized, good problem-solving skills,
Ability to work cross-functionally, prioritize, multi-task, and manage major projects
Equal level of comfort driving analyses or receiving direction, leading or contributing as appropriate, driving conversations or supporting as necessary
Demonstrated Verbal and Written Communications Skills.
Strong Presentation Skills.
Manage Operations performance against the baseline program plan by monitoring quality, schedule and cost performance of all Operations functions.

Nice To Haves

5 Years or more of Aerospace experience in a Project/Program Management role
Master’s Degree, PMP, Lean, Agile or Six Sigma certification
Familiarity or ability to lean manufacturing systems SAP, Solumina, and Tableau
Experience working in represented workforce environment
Acute problem solving and analytical abilities including process improvements or program management techniques
A hands-on leader who builds transparency, values collaboration, holds self and team accountable, empower the team to think beyond the tasks that drive value for the business

Responsibilities

Assists the Operation program Manager on Operations performance against the baseline program plan by monitoring quality, schedule and cost performance of all Operations functions.
Gather and interpret Operations data, i.e. status, and present it in a clear and concise manner to Operations Management, Program Management and / or Engineering Management.
Utilizing departmental standards, generate Operational plans (i.e. Manufacturing, Sales) and schedules and utilize them to provide direction to the functional departments.
When necessary generate ad hoc plans and schedules for activities not fitting Operations norms - i.e. Excel, MS Project.
Actively participate in project/team meetings providing clear direction to the various functional areas.
Using a general knowledge of industry practices, techniques and standards, develop solutions to problems of moderate scope and complexity.
Understand and interpret corporate policy and procedure, insuring program compliance.
Good interpersonal skills required at all levels of the team, the touch personnel side, to the support functions and all levels of management.
Active participation in cost tracking utilizing existing tools and procedures leading to presentation of cost positions, EAC positions and variance explanations against the released budget.
Active participation in cost proposals utilizing existing tools and procedures leading to proposal generation and customer negotiation support and development of budgets.
Review of project performance against established metrics and development of "get well plans" when required.
Assist in providing leadership and direction of operations programs for operations functions during all phases of program execution beginning with the proposal to client delivery and sign off
Assure the accomplishment of programs goals through the efficient and effective utilization of operations resources
Provide a single point of contact between Operations and the Program office for providing program status and resolving problems
Presents operations status to Operations Program Management as required
Aids the Operations Program Manager to coordinate the preparation of estimates for all Operations functions by requesting input from appropriate Operations sources
Helps the Operations Program Manager provide a competitively priced, accurate, supportable cost proposal within time and budget constraints as previously agreed to with the proposal manager
Interface with the appropriate organizations within Operations to ensure any changes which will impact assigned tasks have been appropriately communicated and addressed
Supports operations functions in a manner consistent with the statement of work negotiated with the customer and applicable management directives and practices
Supports Operations position during audits, fact finding and negotiations by participating with Operations Program Management in all phases to assure arbitrary concessions are not made
Promotes a strong sense of teamwork among personnel supporting various phases of the program efforts
Maintains state of the art knowledge by keeping abreast of new procedures and methods to streamline manufacturing processes
Furnish support to the appropriate Program Manager for monthly management reviews and support Program Management and Engineering to discuss customer and program issues as well as future business and program activities
Generates and executes the manufacturing plan which provides the ground rules of the contract requirements to Operations in compliance with service level agreements
Review, approve and process all change orders to the product definition group for implementation
Create and review parts lists for required data, monitor and provide direction to the supply chain planner and focus factory buyer, production test, manufacturing, inspection and shipping to ensure all internal schedule and contract delivery dates are met
Assists and or may Chair a product support team meeting weekly which includes manufacturing, production test, reliability engineering, product excellence (QA), program management, Industrial engineering and engineering to discuss and resolve any issues that arise during the production cycle
Responsible for monitoring and reviewing material cost as well as cost performance index for all assigned programs. Read and understand drawings on part issues and direct to the appropriate faction.
May manage vendors during production cycle including on-site visits to confirm program status and review recovery plans where required
Aids in reviewing pricing on purchase order to ensure programs follow the proposed pricing to stay within budget constraints of the program
May assist supporting customer visits, proposals and future business.
Maintains a sound understanding of theories and practices in a constantly evolving environment
Helps the manager with responsibilities for multiple teams activities
Holds a strategic vision and analysis, and the ability to create innovative solutions in a fast-changing environment.