Operations & Owner’s Representative Coordinator
About The Position
Oikos CDC is seeking a highly organized, practical, and mission-driven Operations & Owner’s Representative Coordinator to support the coordination, execution, and long-term operational success of affordable housing and community development initiatives, including the Hill Affordable Housing Project in Houston. This role bridges vision and execution by coordinating development activities during predevelopment and construction, and supporting operational and asset management functions after project completion. The ideal candidate is highly organized, relationally strong, operationally minded, and comfortable managing multiple moving pieces across vendors, consultants, contractors, property management teams, and community partners. This role will initially begin as a part-time or phased position with strong potential to grow into a full-time leadership role as Oikos CDC expands.
Requirements
- Strong organizational and operational coordination skills
- Excellent communication and follow-through
- Ability to manage multiple priorities simultaneously
- Experience in real estate development
- Experience in property operations
- Experience in construction coordination
- Experience in nonprofit operations
- Experience in hospitality
- Experience in asset management
- Comfortable in both office and field environments
- Relationally mature, adaptable, and self-motivated
- Strong problem-solving instincts and operational awareness
- Able to help build systems and structure in an early-stage organization
Nice To Haves
- Bilingual English/Spanish strongly preferred
Responsibilities
- Coordinate timelines, deliverables, and follow-through across consultants, contractors, architects, developers, and vendors.
- Manage contracts, signatures, documentation, permits, invoices, and project records.
- Assist with construction draw coordination and development administration.
- Track milestones, approvals, and operational next steps.
- Coordinate utility setup, internet services, vendor accounts, and startup activities.
- Serve as the primary internal coordinator with Oikos CDC’s accounting/bookkeeping partners.
- Organize invoices, receipts, reimbursements, vendor documentation, and financial records.
- Track project expenses, budgets, approvals, and operational costs.
- Coordinate communication between operations and accounting partners.
- Support financial systems and reporting processes.
- Coordinate furnishing and operational setup during final project phases.
- Assist with vendor coordination, purchasing logistics, deliveries, and installation oversight.
- Ensure spaces are operationally ready for residents, staff, and partners.
- Serve as an operational representative of ownership after project completion.
- Help monitor onsite operations and vendor performance.
- Identify and elevate maintenance concerns, operational issues, and service gaps.
- Support the long-term operational health and mission alignment of Oikos CDC properties.
- Coordinate relationships with nonprofit partners, churches, healthcare organizations, counselors, and community organizations.
- Support communication between property management and service providers.
- Help ensure resident services and partnerships function consistently.
- Support community programming and mission-aligned partnerships.
- Organize files, contracts, bids, permits, invoices, and operational documentation.
- Build systems for communication, tracking, reporting, and project organization.
- Assist with workflows, meetings, and project updates.
- Help establish scalable operational systems for a growing nonprofit.
Benefits
- Opportunity to grow into a full-time leadership role
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
