Operations Coordinator

Guidehouse•Bethesda, MD

11d•Onsite

About The Position

We are currently searching for an Operations Coordinator to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH). This is a full-time, on-site opportunity in Bethesda, MD.

Requirements

Bachelor’s degree is required.
Minimum of SIX (6) years of office operations, management, or similar experience.
Must be able to obtain and maintain a Federal or DoD “public trust”; candidates must receive approved adjudication prior to onboarding with Guidehouse.
Demonstrated proficiency in MS Office Suite.
Experience working with staff throughout all levels of the organization.

Nice To Haves

NINE (9) or more years of experience preferred.
Strong attention to detail and ability to prioritize tasks.
Effective verbal and written communication skills.
Experience with coordinating travel and procuring supplies according to federal policies.

Responsibilities

Develop and maintain spreadsheets for tracking and analyzing information; monitor and verify accuracy of data; research and analyze records; identify and correct discrepancies.
Prepare reports to include monthly expenditures, forecasts, and staffing allocations.
Work with staff to maintain resources as they relate to ongoing contracts for the NIMH Intramural program.
Provide administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
Serve as liaison between NIMH research staff and NIMH administrative staff.
Serve as contact on personnel issues within the Office; advise staff on appropriate appointment mechanisms and recruitment tools as applicable to meet the requirements of specific situations.
Read outgoing correspondence for executive level’s approval and alert writers to any conflict with the file or departure from policies or executive level’s viewpoints; make recommendations to resolve problems that might arise.
Ensure that requests for action or information are relayed to the appropriate staff; decide whether the executive level should be notified of important or emergency actions or information.
Summarize the content of incoming materials, specially gathered information, or meetings; coordinate the new information with background office sources; draw attention to important parts or conflicts.
Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.
Coordinate the preparation of a variety of documents on behalf of program staff such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports, and various forms.
Serve as Requisitioner-Internal and –External in NBS Acquisition and as a Requestor in the POTS system.
Inventory supplies and equipment; prepare and submit training, supply, equipment, service, and advertisement orders; coordinate with vendors to obtain quotes and ensure receipt of items.
Maintain office records including office procurements and reimbursement procedures.
Serve as custodian of personal property for assigned areas; maintain records of accountability; monitor property inventory; assist with arranging for disposal of excess property.
Coordinate special projects.
Plan or assist in the planning of special projects involving program issues; work with staff on the management of special crosscutting initiatives and task force groups to accomplish programmatic goals.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus