Operations Office Admin

Dufry Careers•Richmond, CA

4d•$52,000•Onsite

About The Position

The Operations Office Administrator is responsible for serving as the first point of contact for visitors and callers while providing essential administrative and operational support to ensure efficient day-to-day office functions. This role requires strong communication skills, exceptional organization, professionalism, and the ability to multitask in a fast-paced office environment.

Requirements

High school diploma or equivalent (post-secondary education preferred)
Prior experience in a receptionist or office administration role considered an asset
Strong written and verbal communication skills
Proficiency in Microsoft Office applications (Outlook, Word, Excel)
Excellent organizational skills with strong attention to detail
Professional appearance with a customer-service-focused approach

Nice To Haves

Ability to multitask, prioritize tasks, and manage time effectively
Strong numerical skills with basic financial understanding
Comfortable handling confidential and sensitive information
Experience using multi-line phone systems

Responsibilities

Welcome visitors, vendors, and internal team members in a professional and courteous manner
Answer, screen, and direct incoming phone calls and emails promptly
Manage visitor sign-in procedures and maintain a tidy, professional reception area
Ensure cleanliness and organization of lunchroom and boardroom areas
Receive, distribute, and process incoming and outgoing mail and courier deliveries
Coordinate the transport of supplies and materials from the store to the office, and vice versa
Perform general administrative tasks including filing, data entry, photocopying, and scanning
Maintain accurate and organized electronic and physical records (e.g., office supplies, purchase history, gift pick-up logs)
Schedule meetings, appointments, and meeting rooms as required
Coordinate travel bookings for members of the leadership team
Prepare basic correspondence, financial reports, and other documentation
Order, manage, and track office supplies, inventory, and staff uniforms
Liaise with internal departments and external vendors or service providers as needed
Organize office events and activities
Assist with coordinating and completing on-site and off-site tasks