Operations Manager – King William

Enterprise Mangement Solutions Inc•Aylett, VA

1d•Hybrid

About The Position

The Operations Manager – King William supports the administrative, operational, programmatic, event, outreach, communication, vendor coordination, and project management functions of the King William Cultural & Heritage Council through a staffing placement assignment under Enterprise Management Solutions, LLC. This role helps ensure community initiatives, programs, events, partnerships, and organizational activities are effectively coordinated, documented, communicated, and executed in alignment with leadership priorities and the organization's mission. The position requires professionalism, strong organizational abilities, and an appreciation for cultural heritage, community engagement, and mission-driven initiatives.

Requirements

Associate's or Bachelor's Degree preferred in Business Administration, Nonprofit Management, Community Development, Public Administration, Communications, History, Cultural Studies, or a related field
Equivalent combinations of education and relevant experience may be considered
Valid driver's license preferred
Ability to successfully complete required background and reference checks
Experience in office administration, program coordination, event support, community outreach, nonprofit operations, or a related environment preferred
Experience working with volunteers, vendors, community organizations, schools, churches, civic groups, or local businesses preferred
Experience supporting community engagement initiatives, events, or heritage-related programs is desirable
Demonstrated ability to work independently and manage multiple priorities within a flexible schedule
Strong organizational skills and attention to detail
Excellent time management and multitasking abilities
Effective verbal and written communication skills
Strong follow-through, accountability, and project coordination capabilities
Ability to prioritize competing responsibilities and adapt to changing needs
Professionalism, discretion, and commitment to confidentiality
Cultural sensitivity and the ability to interact effectively with diverse communities and stakeholders
Resourcefulness, initiative, and strong problem-solving abilities
Proficiency with email, calendars, spreadsheets, online forms, and digital file management systems

Nice To Haves

Interest in cultural heritage, local history, community engagement, or mission-driven initiatives preferred

Responsibilities

Maintain organized records, digital files, contact lists, vendor information, and program documentation
Manage calendars, task lists, deadlines, reminders, and follow-up activities
Track program activities, outreach efforts, assigned tasks, and completed action items
Prepare agendas, meeting notes, forms, checklists, sign-in sheets, and operational summaries
Support communication among leadership, volunteers, vendors, participants, and community partners
Assist with scheduling programs, events, and activities
Organize program materials, registrations, inquiries, and participation records
Draft emails, announcements, reminders, newsletters, and follow-up communications
Maintain communication with families, schools, churches, civic organizations, businesses, and community stakeholders
Support storytelling, oral history, heritage projects, and community recognition initiatives
Coordinate vendor relationships, maintain databases, and track required documentation
Assist with event planning, logistics, setup, communications, and post-event reporting
Support preparation of outreach materials, website updates, and social media content for leadership review
Maintain confidentiality of organizational, participant, and project-related information