Operations Manager at American University Hillel

Hillel International•Washington, DC

4d•$50,000 - $60,000•Hybrid

About The Position

Make your mark on Jewish student life as American University Hillel’s first Operations Manager. You’ll power Hillel by facilitating a smooth transition into our new on-campus center and by overseeing a wide range of critical operational, finance, and facility-related functions. AU Hillel has experienced dramatic growth over the past decade and, as we prepare to move into our first dedicated home, it’s more important than ever that we carry out our mission with effectiveness, efficiency, professionalism, and purpose. In this role, you will implement and steward the processes and systems that make it possible for Hillel to foster vibrant Jewish life and community. As Operations Manager, you will report to the Executive Director, work closely with the entire professional staff, and interact with students on a daily basis. You will be an integral part of our team, helping to create a welcoming and well-functioning environment where students can connect, grow, and thrive. This is an in-person role with some flexibility for remote work at certain times of year. Limited evening and weekend availability is required to support major events. Workload is typically heavier during the academic year, with lighter periods during university breaks and summer months.

Requirements

Minimum 3+ years of experience in operations, administration, nonprofit management, office management, or related fields
Strong organizational and project management skills with exceptional attention to detail
Experience in financial management and bookkeeping, human resources, and/or facility management
Ability to work independently and collaboratively, successfully managing multiple priorities
Excellent organizational, interpersonal, and time management skills
Strong technological proficiency, including familiarity with Microsoft Office, customer relationship management systems, and QuickBooks
Bachelor’s degree required

Responsibilities

Serve as first point of contact for inquiries and visitors
Maintain organizational calendars, meeting schedules, and facility reservations
Manage all purchasing and coordinate with vendors
Provide logistical support for the staff team, including attending occasional student and stakeholder events
Manage payroll and benefit administration
Identify and manage information technology needs for the organization
Manage transition into the new Trone Family Center for Jewish Life, including operational timelines, coordination with university facilities and IT teams, and space optimization strategies
Oversee the maintenance, cleanliness, safety, and functionality of the facility, engaging with the university facilities team and outside vendors as needed
Maintain appropriate inventory of all supplies
Facilitate event set up and break down
Ensure that the Trone Center is a consistently welcoming, attractive, safe, and student-focused gathering space
Work with staff to ensure all income and expenditures are correctly handled and documented
Manage all accounts payable and receivable
Organize financial information, liaising with external bookkeeper and accountant as needed
Partner with Executive Director in preparing reports for the Board of Directors
Manage gift processing and acknowledgement
Support Executive Director and Development Manager with stakeholder correspondence and donor relations
Provide logistical support for fundraising events and initiatives
Maintain donor database