Development Manager at Harvard Hillel

Hillel International•Cambridge, MA

2h•$70,000 - $75,000•Onsite

About The Position

The Development Manager at Harvard Hillel serves as a hub of information, pro-active project management, and administrative expertise for Harvard Hillel's fundraising team. The manager's primary responsibilities are to plan, coordinate, and communicate upcoming activities of the Development department, and to coordinate and communicate upcoming shared projects effectively across departments. The manager engages across the organization to play an active role leading and supporting high-impact projects. As the organization's needs evolve, and the manager develops their experience and skills, it is anticipated that the manager will be mentored and trained into a donor-facing Development role.

Requirements

Bachelor's degree or equivalent.
No less than 3 years of experience in a dynamic position in a non-profit organization.
Skilled at creative, data driven presentations.
Intermediate knowledge of Microsoft Office tools; comfortable in both PowerPoint and Canva.
Open and willing to engage in conversations about religion, and to learn about Judaism and Israel in a way that inspires stakeholders to invest in our work.
Highly collaborative problem-solver with curiosity to engage across teams both inside and outside of Hillel to successfully manage competing priorities.
A self-starter, adept at project management tools and practices, time-management and effective communications both verbally and in writing.
Highly comfortable working effectively both independently and in teams to meet goals and deadlines.
Highly empathetic with a positive attitude and sense of humor.

Responsibilities

Support fundraising success and learn about fundraising strategy.
Maintain the fundraising management database and related online systems, as the key tools of development operations, to ensure effective stewardship of existing constituents.
Actively manage the fundraising management system (Donor Perfect), ensuring clean records, data, outreach lists.
Actively manage the communication tools (Constant Contact and HH website), ensuring effective engagement of audience segments.
Work closely with colleagues across departments, including Operations, central services, and finance, to record and track information and materials for pledges, gifts, donations, grants and contracts, routinely scanning, tracking, communicating, and acknowledging as needed between departments.
Project manage a donor records project, establishing an implementation timeline and metrics of success, to verify the accuracy, completeness, and confidentiality of donor records.
Maintain relationships with donors, customers, and vendors to bring forward payments, billing, contracting, and trouble-shoot inquiries as needed.
Plan and implement future fundraising activities, guided by research and engagement of prospective donors, funders, and other constituents of Harvard Hillel.
Conduct research to identify prospective donors, corporate funders, and private foundations.
Coordinate fundraising appeals across social media, email, website, and print.
Track gifts in Donor Perfect; generate and send acknowledgements for pledges, gifts, donations, and other payments.
Engage with Harvard Hillel Board of Directors and staff to steward gifts and pledges.
Engage with colleagues across departments to coordinate and implement fundraising events.
Own Harvard Hillel's grant portfolio, writing compelling proposals and reports that translate our programs into fundable, measurable work.
Research and qualify private foundations, family foundations, corporate funders, and government or Hillel International funding opportunities aligned with Harvard Hillel's strategic priorities.
Draft, edit, and submit letters of inquiry, full proposals, budgets and budget narratives, and supporting attachments, working with the Director of Development and Executive Director to shape the case for support.
Maintain a rolling grants calendar covering all application, reporting, and renewal deadlines, and drive the internal timeline so every submission is complete and on time.
Gather program data, outcomes, and stories from Program, Rabbinic, and Operations colleagues to build accurate narratives and to write interim and final reports that meet each funder's requirements.
Partner with Finance to build proposal budgets, track restricted funds, and ensure spending and reporting align with award terms.
Record all grant activity in Donor Perfect — submissions, awards, declines, payment schedules, and reporting requirements — so institutional revenue is forecast accurately.
Manage HEART, the Harvard Hillel student engagement database, guided by programming goals to engage students throughout the academic year.
Design and manage forms across multiple tools to support student engagement through event registrations, student surveys, and payments for student trips.
Support student-led travel and logistics as needed, working closely with the Program Director, student leaders, and others as needed.
Work closely with colleagues who are planning and coordinating program-related events.
Engage in shared support as needed for High Holidays and on-site events.
Other duties as assigned.