Operations Manager, Clinical Studies

American Heart Association•Dallas, TX

1d•$70,000 - $85,000•Remote

About The Position

The American Heart Association has an excellent opportunity for an Operations Manager, Clinical Studies in the Clinical Research Department. This position can be home-based. This is a full-time, benefits eligible, grant funded opportunity. Current funding will expire on October 31, 2027, with the potential for funding renewal and role extension beyond that date. The Manager, Operations is responsible for the day to day management of Clinical Research Department operations, including budget management, contract management and reporting. This position reports to the Senior Manager of Operations and will support efforts to establish and implement best practice operational standards. Additionally, this position will support the Senior Director of Clinical Studies in special projects related to department and team objectives as needed. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Requirements

Bachelor’s Degree or equivalent work experience, Master’s Degree preferred.
3 years of relevant work experience.
Comprehensive experience applying the principles and practices of accounting, financial analysis, budget analysis and general business administration.
Experience in grant project management, preferably in healthcare space, including clinical trials.
Extensive knowledge of budgeting, financial and reporting processes for service agreements and/or grants.
Proficient in large-scale purchasing, budget projection and planning, variance analysis, and reconciliation requirements. Ability to analyze financial data and interpret into narrative form.
Excellent in oral and written communications. Ability to communicate with all levels of American Heart Association staff. Ability to communicate with technology and non-technology staff.
Ability to concurrently manage multiple projects and reprioritize ongoing work.

Nice To Haves

3 years of experience with developing and managing process (and process change) documentation.
3 years of experience working in a fast-paced, multifaceted environment. Excels in working against deadlines to provide end product.

Responsibilities

Responsible for and handling operations, such as accounting, expense reporting, and procurement; and forming relationships with legal, external vendors, and partners to ensure that the overall business goals are achieved. Develops reports, trackers, or assessment tools to ensure compliance, as needed.
Manage departmental contracting processes, including site and sponsor contracts.
Work with American Heart Association legal department to establish and negotiate contract terms for hospitals, practices, sponsors, etc. Monitor and track process of associated statuses and documents.
Utilize vendor and/or American Heart Association systems (e.g., E1, Optimus, iEnvision, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses.
Support Senior Manager of Operations to establish budget tracking and reporting across multiple restricted and unrestricted budgets between $50 - 100 million.
Develop, prepare, and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities from purchasing, contract terms and vendor invoices against budget. Provide reconciliation, mentorship and recommendations.
Act as lead in program budget preparation and facilitation including communicating procedures, distributing, and completing budget templates, training, and overseeing modifications or revisions. Coordinates with the leadership team for preparation and submission to funding organization or related controls.
Prepare and manage recurring reports to track related fiscal and legal activities.