Operations & Legal Administrator (US)

Our Common Home • Boston, MA

2d • $45 - $70 • Remote

About The Position

Our Common Home Foundation, a registered 501(c)(3) in Delaware and part of the Our Common Home Network, is seeking a detail-oriented Operations & Legal Administrator with paralegal training. This role serves as the US hiring and compliance platform for employees supporting the global network. The position is part-time (16 hours per week), remote, and requires a mix of rigorous compliance management and high-level executive assistance. The foundation is looking for someone to manage its foundational, legal, and administrative health.

Requirements

• Paralegal Training/Certification: Strong foundational knowledge of US corporate law, contract review, or non-profit compliance is required.
• Exceptional Organization: Ability to independently manage a diverse workload across just two days a week.
• Tech-Savvy: Proficiency with remote work tools.
• Discretion: High level of integrity and discretion when handling confidential organizational, financial, and personnel data.
• Must be based in the United States.

Nice To Haves

• Nonprofit Experience: Prior experience working with or supporting a 501(c)(3) organization, specifically regarding governance and charitable registration, is highly desirable.
• Operational Savvy: Familiarity with basic US payroll, HR practices, or working with PEO platforms.

Responsibilities

• Maintain the 501(c)(3) status and ensure full compliance with Delaware state and US federal regulations.
• Coordinate Board of Directors meetings, including preparing agendas, assembling board materials, and drafting official meeting minutes.
• Act as the primary liaison with external legal counsel and accounting firms to ensure timely filing of tax returns (e.g., Form 990).
• Oversee State Charitable Solicitation Registrations and renewals to support US-based fundraising compliance.
• Liaise with payroll provider to ensure smooth payroll processing for US-based staff.
• Provide basic HR and immigration support administration (e.g., tracking visa statuses, coordinating with immigration counsel if necessary).
• Gusto supervision.
• Provide high-level secretarial and administrative support to the CEO and one US-based Fundraiser.
• Manage scheduling, calendar coordination, and basic travel logistics where required.
• Assist the fundraiser with administrative tasks related to donor tracking or grant compliance documentation.

Benefits

• A flexible, 100% remote working environment.
• The opportunity to contribute to a fast-growing, impactful global environmental network.
• Competitive part-time compensation commensurate with experience.
• USD 45-70 per hour compensation range.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed