Operations & Legal Administrator (US)

Our Common Home • Boston, MA

4d • $45 - $70 • Remote

About The Position

Our Common Home Foundation, a registered 501(c)(3) in Delaware and part of the Our Common Home Network, is seeking a detail-oriented Operations & Legal Administrator with paralegal training. This role will manage the foundational, legal, and administrative health of the US entity. It is a varied, part-time position requiring a mix of rigorous compliance management and high-level executive assistance. The Our Common Home Network is a fast-growing global network of 20 entities worldwide with over 120 people, working to bring those excluded from the climate movement into the conversation about protecting their environment on their own terms. They partner with trusted institutions to run campaigns that build new solutions and approaches to climate change and environmental issues, rooted in the lives, values, and priorities of ordinary people.

Requirements

• Paralegal Training/Certification: Strong foundational knowledge of US corporate law, contract review, or non-profit compliance is required.
• Operational Savvy: Familiarity with basic US payroll, HR practices, or working with PEO platforms.
• Exceptional Organization: Ability to independently manage a diverse workload across just two days a week.
• Tech-Savvy: Proficiency with remote work tools.
• Discretion: High level of integrity and discretion when handling confidential organizational, financial, and personnel data.

Nice To Haves

• Nonprofit Experience: Prior experience working with or supporting a 501(c)(3) organization, specifically regarding governance and charitable registration, is highly desirable.

Responsibilities

• Maintain the 501(c)(3) status and ensure full compliance with Delaware state and US federal regulations.
• Coordinate Board of Directors meetings, including preparing agendas, assembling board materials, and drafting official meeting minutes.
• Act as the primary liaison with external legal counsel and accounting firms to ensure timely filing of tax returns (e.g., Form 990).
• Oversee State Charitable Solicitation Registrations and renewals to support US-based fundraising compliance.
• Liaise with payroll provider to ensure smooth payroll processing for US-based staff.
• Provide basic HR and immigration support administration (e.g., tracking visa statuses, coordinating with immigration counsel if necessary).
• Gusto supervision.
• Provide high-level secretarial and administrative support to the CEO and one US-based Fundraiser.
• Manage scheduling, calendar coordination, and basic travel logistics where required.
• Assist the fundraiser with administrative tasks related to donor tracking or grant compliance documentation.

Benefits

• A flexible, 100% remote working environment.
• The opportunity to contribute to a fast-growing, impactful global environmental network.
• Competitive part-time compensation commensurate with experience.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed