Legal Administrator
About The Position
The Legal Administrator plays a key role in the organization, managing legal and administrative tasks to ensure smooth operations. The Legal Administrator will assist in attorney transitions, data management, and registered agent administration. This role involves engaging with incoming and outgoing attorneys to manage client transitions, data onboarding and offboarding, and maintaining legal systems. The administrator will also monitor registered agent inboxes, manage annual renewals, and assist with system-wide case management data cleanup. A significant part of the role includes creating and maintaining SharePoint directories and task tracking lists, researching new technology solutions for efficiency, and participating in the evaluation and implementation of new applications. Other administrative tasks and ad hoc projects will be assigned as needed.
Requirements
- At least 2 years of college, bachelor’s degree preferred.
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
- Ability to talk, listen and speak clearly on the phone and through written communications.
- Computer proficiency (MS-Office- Word, Excel, Outlook, Share Point, Forms).
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and representing Gravis Law’s Mission, Vision, and Values.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- Typing speed: 70 WPM
- General Microsoft office experience: especially Excel and Share Point
- Word processing
- E-mail composition & general functionality
- Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted.
Nice To Haves
- Knowledge of legal case management system(s) preferred
Responsibilities
- Engage with incoming attorneys to provide notice to clients, and onboard clients and data.
- Performs data entry, excel data manipulation, conflict checks, drafts, and tracks correspondence.
- Engage with outgoing attorneys to provide notice to client, offboard clients, and clean up data in Gravis Law systems.
- Monitor and maintain registered agent inbox and systems.
- Manage annual renewals for designated clients and maintain current record of client entities and contacts.
- Assist in systemwide case management data cleanup, engaging in data management meetings with legal teams.
- Creates and maintains Share Point directories and task tracking lists for the team’s operational needs and support project delivery and deadlines.
- Research new technology solutions and alternative methods of efficiency.
- Participates in the evaluation, testing and implementation of new, or enhancements to existing, applications.
- Other administrative tasks and ad hoc projects, as assigned.
Benefits
- Medical, dental, vision and life insurance
- 401(k) plan with company matching
- 80 hours annually for Vacation/Sick days
- Paid Federal Holidays
- Up to 16 hours annually for Paid Volunteer Time Off
- Opportunity to cross train and grow within the organization
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
