Managing Legal Administrator

Jefferson County CO•Golden, CO

2d•Onsite

About The Position

Managing Legal Administrators supervise the day-to-day operations for approximately twelve Legal Administrative Assistants. Serves as the primary operational leader for legal administrative workflow execution, ensuring consistent performance, quality standards, and responsive support to the trial team and courts. The District Attorney’s Office looks to hire two Managing Legal Administrators. One position may supervise District Court, Special Victims Unit, Gilpin County, and Intake functions. The other position may supervise County Court, Reception, Central Services, and Juvenile functions. Please indicate in your cover letter if you have a strong preference.

Requirements

Bachelor's Degree
Minimum Five years' work experience
Two years supervisory experience
A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer.

Nice To Haves

Will consider an equivalent combination of relevant education and experience.

Responsibilities

Manages staff, activities, and workflow including hiring, coaching, mentoring, training, monitoring, handling conflict, scheduling, authorizing leave, taking corrective action, and conducting performance evaluations.
Ensures staff are cross-trained and have opportunities for professional growth and development.
Establishes short- and long-term goals and objectives for individuals and units with a goal of process improvement and effective communication.
Troubleshoots issues and communicates changes in policy and procedures to stakeholders.
Ensures department Standard Operating Procedures (SOPs) are current, accessible, accurate, and used to train.
Evaluates workflow, assigns projects, and establishes minimum performance standards for units.
Audits, reviews, and generates reports around case management, workflow, and performance.
Works closely with law enforcement, the courts, the Chief Technology Officer, and other Managing Legal Administrators to automate, streamline and troubleshoot workflow for increased accuracy and efficiency.
Furthers the goals of the District Attorney and oversee statutory, constitutional and ethical obligations of the District Attorney’s Office, including Rule 16 Discovery obligations.
Assumes other tasks including managing archives, data destruction, and blocking case access.
Fills in for staff during absences with hands on support during periods of high volume.
In conjunction with other Managing Legal Administrators, maintains systems as administrator: ACTION, E-Filing, Evidence.com, DMV, Colorado District Attorneys’ Council programs and other systems.
Other duties and responsibilities as assigned.