Legal Mortgage Administrator

Manulife • Toronto, ON

7d • $55,125 - $91,875 • Hybrid

About The Position

Manulife’s Real Estate Finance Group (REFG) manages a diversified commercial mortgage portfolio across the U.S. and Canada. The Legal Services team within REFG is responsible for preparing and managing documentation for mortgage discharges when loans are paid in full, while maintaining accurate security across the active portfolio. This role operates within REFG, collaborating with adjacent teams to support U.S. and Canadian clients across a wide range of transactions and initiatives. The ideal candidate is organized, professional, responsible, and committed to serving internal and external clients. The role involves creating, reviewing, and revising documents for legal filings in accordance with federal and state regulations and managing risk.

Requirements

• Law Clerk program / Legal Administration diploma
• 3 – 5 years in similar role specializing in Commercial Real Estate / Mortgage or Residential Real Estate is desirable
• Working knowledge of business/mortgage/real estate legal terminology
• Knowledge of MS Office; Outlook and other business and legal research tools
• Proven proficiency in e- registry systems (Teranet)
• Comfortable working in a team environment, with ability to work independently
• Ability to identify risks; and ability to handle sensitive matters with professionalism
• Ability to coordinate with several stakeholders both internal and external (borrowers, solicitors, title companies, and third-party consultants)
• Contribute to continuous improvements of processes within team
• Willingness to learn new job functions as needed and work across teams.
• A candidate who is proactive and demonstrates excellent interpersonal skills with a positive, team-oriented attitude

Nice To Haves

• Notary Public license helpful but not required.

Responsibilities

• Review of Commercial mortgage files (all legal documentation)
• Review and knowledge of recorded documentation (title search)
• Actively monitoring pending payoffs
• Prepare and execute discharge documentation for Canada and the U.S., ensuring the correct forms are used, appropriate signing authorities are identified and obtain signatures, and all notarization requirements are accurately followed
• Maintain and renew existing PPSA and UCC filings and assist with associated billing
• Assist in researching previously paid out mortgages throughout Canada and the U.S. and prepare discharges when required for outside solicitors/lawyers or previous Mortgage customers
• Managing the file room (retrieving and archiving), completing checklists, updating mortgage systems
• Assist with mortgage note collateral program

Benefits

• health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans.
• various retirement savings plans (including pension and a global share ownership plan with employer matching contributions)
• financial education and counseling resources.
• generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree