Operations & Finance Coordinator

Anavah Talent

22h•$75,000•Remote

About The Position

Anavah Talent is a fast-growing U.S.-based staffing and recruiting firm that helps companies build exceptional remote teams across the Philippines, Latin America, and South Africa. We're looking for our first dedicated Operations & Finance Coordinator to become the operational backbone of the business. This role owns payroll operations, contractor administration, client invoicing, HR coordination, operational reporting, and internal systems. Beyond execution, you'll help build the operational infrastructure that allows the company to scale efficiently through better documentation, automation, and process improvement. You'll support approximately 30–50 active contractors while partnering closely with leadership, recruiters, clients, and contractors to ensure operations remain accurate, organized, and scalable.

Requirements

3+ years of experience in Operations, Payroll, Finance, HR Operations, Bookkeeping, or Business Administration
Experience supporting a U.S.-based company, startup, or distributed remote team
Experience processing payroll, contractor payments, client billing, or financial reconciliations
Strong spreadsheet skills with exceptional attention to detail
Experience using platforms such as Wise, Stripe, QuickBooks, Monday.com, or similar business systems
Excellent written English and professional communication skills
Proven ability to independently manage recurring deadlines in a fast-paced environment
Strong process improvement mindset with experience documenting workflows or building operational systems
Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or a related field

Nice To Haves

Experience supporting contractor-based or remote-first organizations
Experience building SOPs and operational documentation
Experience with automation tools (Zapier, Make, Google Apps Script, AI workflows)
Experience creating dashboards or KPI reporting
Knowledge of payroll compliance and client billing processes

Responsibilities

Own the end-to-end payroll process and financial administration, ensuring contractors are paid accurately and on time.
Execute two payroll cycles each month using Wise
Review contractor timesheets, invoices, reimbursements, bonuses, deductions, and payroll adjustments
Prepare payroll approval summaries for leadership
Maintain payroll reports and Contractor Masterfile
Process contractor rate increases and compensation changes
Support month-end financial reconciliation and reporting
Manage Stripe subscriptions and recurring billing
Assist with financial recordkeeping and reporting
Prepare and reconcile client invoices
Investigate and resolve billing discrepancies
Maintain Monday.com boards, operational trackers, and shared documentation
Maintain organized HR, finance, and operational records
Coordinate recurring operational meetings and administrative requests
Support leadership with operational projects and cross-functional initiatives
Manage the complete contractor lifecycle while providing an exceptional contractor experience.
Coordinate contractor onboarding and offboarding
Manage Independent Contractor Agreements, tax forms, background checks, and compliance documentation
Track PTO, contractor records, and employment changes
Conduct scheduled contractor check-ins (7, 30, 60, 90-day, and annual)
Serve as the primary point of contact for payroll and operational questions
Coordinate contractor engagement initiatives, anniversaries, and recognition
Develop and maintain Standard Operating Procedures (SOPs)
Improve operational workflows and documentation
Identify repetitive tasks suitable for automation
Implement automation using tools such as AI, Zapier, Make, or similar platforms
Build dashboards and operational reporting
Recommend and implement process improvements that increase efficiency and support company growth