Operations & Facilities Coordinator

Legal Aid of Southeast and Central Ohio•Columbus, OH

5d•Onsite

About The Position

The Operations & Facilities Coordinator will be primarily responsible for providing administrative and technical assistance to the Chief Operations Officer, supporting the needs of the organization. This role also provides administrative support to the Executive Director and the Human Resources team and must exercise independent judgment, communicate clearly and thoughtfully, and support progress toward organizational goals.

Requirements

Demonstrated relevant professional experience in office management and building maintenance.
Demonstrated ability to collaborate, take initiative and work independently.
A positive attitude, ability to take initiative and drive to do things well.
Ability to anticipate needs and navigate problems with a creative, practical approach toward reaching successful resolution.
Ability to prioritize workload to manage time, tasks and meet deadlines in a dynamic environment.
Ability to develop and maintain professional relationships with funders, members of the community and other internal and external partners.
Proficient skills across the Microsoft Office Suite (Outlook, Excel, and PowerPoint).
Ability to increase efficiencies in individual work and team processes.
Ability to exercise sound judgment and discretion.
Excellent communication skills, both orally and written, with diverse audiences.
A commitment to access for all people with a wide variety of lived experiences both internally and externally.
Strong work ethic with an eye for detail.
English language proficiency is essential.
Legal authorization to work in the United States.

Nice To Haves

Spanish/English bilingual skills are a plus.
Additional languages – even better.
Prior Legal Aid or related work experience a plus, but not required.

Responsibilities

Monitor inventory of Columbus office supplies, placing orders, and organizing supply rooms.
Coordinate staff business card and name plate orders.
Serve as the point person for the Columbus Office maintenance and building contacts including communications regarding issues and needed repairs.
Maintain subscriptions for electronic and hard copy legal resource materials including Westlaw enrollment for staff.
Support the Operations Department with the logistics in the office building.
Provide administrative support for the Executive Director including maintaining and updating LASCO Board member contact information, preparing and mailing materials for Board meetings, ordering food for in-person meetings, and maintaining records in accordance with agency guidelines.
Assist in setting up conference rooms for meetings, including arranging tables and chairs and performing post-meeting room reset and organization.
Routinely handle sensitive information including legal documents, privileged client information, personnel records, financial and organization documents.
Assist with reviewing closed client files for compliance and maintaining closed case files in both onsite and offsite storage.
Serve as backup support for staff responsible for receipt and processing of client trust funds and documents.
Assist in sending fundraising letters as necessary.