Operations & Executive Coordinator

TeleWorld Solutions Inc • Chantilly, VA

2d • Onsite

About The Position

Teleworld Solutions is seeking an Operations & Executive Coordinator. The Operations & Executive Coordinator serves as the first point of contact for the organization and a central hub supporting business operations, executive leadership, and people functions. This role is responsible for creating a professional and welcoming front-office experience while driving efficiency across procurement, recruiting coordination, HR support, and executive administrative needs. This is a high-visibility, high-impact role requiring strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

TeleWorld Solutions is a strategic wireless engineering and consulting firm offering network operators, OEMs and tower companies’ turnkey design, optimization, network dimensioning, and deployment services.
With the experience of hundreds of thousands of successful implementations, including macro, DAS, Small Cells, and Wi-Fi, the world’s leading network operators and OEMs, trust our knowledge and experience to plan, perform, troubleshoot, and implement an array of technologies and solutions.
TeleWorld helps customers plan, design, manage, measure, and monetize opportunities throughout the network lifecycle and across every element of their network.
Come join our Veteran-Friendly Team. The Company with Great Benefits and certified as "A Great Place to Work".

Requirements

• 4–6 years of experience in administrative, office operations, HR, or executive support roles
• Strong organizational and multitasking skills with exceptional attention to detail
• Professional demeanor with excellent communication and interpersonal skills
• Ability to handle confidential information with discretion and integrity
• Proficiency in Microsoft Office

Nice To Haves

• Ownership & Accountability
• Adaptability
• Professional Presence
• Collaboration
• Problem-Solving
• Big Picture visionary

Responsibilities

• Serve as the face of the organization, ensuring a professional and welcoming experience for all visitors, clients, and employees
• Manage front desk operations including calls, visitors, mail, and office communication
• Maintain office organization, cleanliness, and supply inventory
• Coordinate office logistics, vendor relationships, and facility-related needs
• Provide direct administrative support to the CEO, including calendar management, scheduling, and meeting coordination
• Prepare meeting materials, presentations, and follow-ups as needed
• Support travel arrangements, expense tracking, and executive logistics
• Act as a liaison between leadership and internal teams
• Assist with procurement processes, including purchase requests, vendor coordination, and tracking orders
• Maintain vendor relationships and ensure timely delivery of goods and services
• Monitor inventory levels and proactively manage office and operational supply needs
• Support contract tracking and renewal reminders as needed
• Partner closely with Risk Management lead to support fleet management operations, including vehicle tracking, documentation, and compliance
• Assist in maintaining accurate records related to company vehicles, driver assignments, and insurance requirements
• Coordinate scheduling for vehicle maintenance, inspections, and repairs to ensure operational readiness
• Support incident reporting processes by gathering documentation and coordinating follow-ups as needed
• Help monitor compliance with company policies related to fleet usage, safety, and risk mitigation
• Act as an administrative liaison between internal teams, vendors, and the Risk Management function

Benefits

• Opportunities for professional growth within a dynamic telecom organization
• Collaborative team environment
• Hands-on experience across multiple areas of HR
• Competitive salary and benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed