Executive Operations Coordinator

Mariner

2d•Remote

About The Position

We are seeking a highly experienced and strategic Executive Operations Coordinator to support senior leadership and help drive operational excellence across the organization. This role serves as a trusted partner to the President and Vice President, ensuring priorities are coordinated, commitments are tracked, and leadership initiatives are executed effectively. The successful candidate will bring a proven track record of supporting executive-level leaders, exceptional organizational and analytical capabilities, and the ability to operate with a high degree of professionalism, discretion, and autonomy in a fast-paced environment.

Requirements

Significant experience supporting C-suite executives, senior leaders, or executive management teams in a complex business environment
Demonstrated ability to operate as a trusted advisor and partner to senior leadership
Exceptional organizational, planning, and time-management skills with the ability to manage multiple high-priority initiatives simultaneously
Strong business acumen and the ability to understand and align with organizational priorities
Excellent communication and stakeholder management skills, with the confidence to engage effectively at all levels of the organization
Experience driving follow-through and accountability across leadership teams and business functions
Advanced proficiency with Salesforce and Microsoft Office applications, particularly Excel and PowerPoint
Experience developing executive dashboards, reports, and presentation materials for senior leadership audiences
Strong attention to detail, sound judgment, and a commitment to maintaining confidentiality
Ability to work independently, anticipate needs, and proactively identify opportunities to improve operational effectiveness

Nice To Haves

Always improving your skills and knowledge: you want to be the best at what you do
Curious and creative; comfortable taking on new problems and challenges
A self-starter with the ability to recommend priorities to the project leader
Comfortable working through problems and figuring things out with minimal supervision
Great problem-solving skills: thorough and reliable
Able to work in a team: share knowledge and assist other team members
A good communicator: able to explain your ideas and recommendations
Well organized and dependable under pressure: you manage your time effectively
Energized by our company values!

Responsibilities

Manage and coordinate complex calendars for the President and Vice President, ensuring effective prioritization of meetings, commitments, and business objectives
Organize and facilitate leadership meetings, including scheduling, preparation of materials, documentation of outcomes, and follow-up activities
Track action items arising from leadership discussions and drive accountability for deliverables across the organization
Maintain accurate and up-to-date information within Salesforce to support operational effectiveness, forecasting, and reporting
Prepare pipeline review materials and executive reporting packages for leadership discussions and decision-making
Follow up with directors and other senior stakeholders to monitor progress on commitments, priorities, and key initiatives
Develop and maintain executive dashboards to provide visibility into business performance, operational metrics, and strategic priorities
Support quarterly planning activities, reporting processes, and organizational reviews
Collaborate with team members to troubleshoot issues, improve existing solutions, and support ongoing AI enablement initiatives