Operations Director - St. Vincent Ferrer - Vicariate IV

Archdiocese of Chicago•River Forest, IL

21h•$80,000 - $92,000

About The Position

The Operations Director (OD) serves as the professional administrator and strategic leader at one or more Archdiocese of Chicago parishes. The OD must be a practicing Catholic who supports Catholic Church teachings, mission, and values. The role assists the pastor in stewarding parish human, financial, and physical resources in accordance with Archdiocesan policies and guidelines, and leads and builds the operations team, including bookkeeping, office, and maintenance staff. Working closely with the Pastor, Principal where applicable, and Director of Vicariate Operations, the OD supports positive financial and operational performance. The role requires a service mindset and the ability to handle highly confidential information, identify opportunities for improvement, evaluate issues, and propose and implement solutions. The OD oversees parish and school financial management, budgeting and reporting; supports school financial planning; manages buildings, maintenance, security, and capital projects; oversees human resources and parish office staff; maintains parish communications, records, databases, and information technology; and coordinates parish projects and team communications.

Requirements

Must be Catholic and demonstrate understanding, respect, and support for Catholic Church teaching, mission, and values.
Experience in accounting, finance, or related business practices.
Ability to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations or solutions.
Strong proficiency in QuickBooks and Microsoft Office, especially Excel.
Experience in human resources practices, including people leadership, interviewing and selection, and policy application.
Ability to be entrusted with highly confidential information.
Bachelor’s degree or higher in Accounting, Finance, or Business Management.

Nice To Haves

Experience with a not-for-profit organization or in Church management.

Responsibilities

Prepare, evaluate, and communicate parish and school budgets, annual reports, profit and loss statements, balance sheets, accounts receivable and payable, and general ledger information.
Develop monthly variance reports and reforecasts, and review reports with the Pastor and Principal as applicable.
Ensure proper internal controls are established and followed.
Represent the parish with banks, manage accounts, and identify and resolve discrepancies.
Perform bookkeeping functions as needed, including payables, receivables, and other parish and school revenues and expenses.
Oversee purchasing, contract negotiations, and vendor relationships.
Serve as staff liaison to the Parish Finance Council and support the School Board as applicable and necessary.
Coordinate capital campaign pledges and collections, fundraising events, pledge drives, offertory collections, and stewardship.
Use Archdiocesan best practices and ensure federal, state, and local taxes are paid in accordance with applicable regulations.
Develop and manage the school economic model to assess the financial impact of initiatives, including enrollment, tuition, discounts, and costs.
Support the Principal in developing annual budget assumptions and reforecast school finances each fall after enrollment season.
Support the Principal and Pastor in school financial management, including tuition setting and collection, financial aid, and expense tracking and management.
Serve on the School Financial Aid Committee.
Manage major repairs, renovations, and capital projects in accordance with Archdiocesan policies.
Liaise with Archdiocesan administrative agencies and local government agencies.
Manage custodial maintenance functions and serve as a resource for the Building Committee.
Oversee parish security, leasing, rentals, and use of parish facilities.
Work with the Vicariate Human Resource Manager on HR policies; manage payment of salaries and benefits.
Oversee parish office management as applicable, manage office staff and employee performance, complete performance management practices, and conduct yearly support staff reviews.
Oversee implementation of volunteer guidelines and policies.
Direct or oversee preparation and publication of relevant information in the Sunday Bulletin.
Oversee maintenance of the parish census and database, parish operational and financial records, and information technology such as computers, internet, telephones, and copiers.
Manage parish project plans, track and communicate progress, identify challenges, make corrections, implement initiatives, and identify follow-up actions.
Organize and facilitate weekly staff meetings to communicate project status, assignments, and regular responsibilities and address challenges.
Bring ideas, plans, and best practices from Vicariate and Archdiocesan meetings to the parish.