Operations Coordinator - Bellville, TX

Matheson•Bellville, TX

13d•Onsite

About The Position

The Operations Coordinator will manage the flow of information and documents to the correct department/personnel. This role will assist with new employee onboarding, benefit enrollment, and associated paperwork. Responsibilities include ordering and distributing boots and uniforms for new employees, assisting with quotes and billing for lime customers, and managing evacuation roll calls. The position also involves vendor management, assisting employees and management with daily operations, and handling phone calls and visitor sign-ins.

Requirements

High School Diploma
1-3 years of experience in an office/clerical position
Basic Inventory Management
Microsoft Office and data entry skills
Knowledge of Shipping
Experience answering phones
Ability to effectively communicate orally and in writing

Responsibilities

Greet and direct people, in person and on the phone, to the correct contacts.
Manage the flow of information and documents to the correct department/personnel.
Assist with new employee onboarding, benefit enrollment, and associated paperwork.
Order and distribute boots for all locations in a timely fashion.
Order uniforms for new employees at all locations.
Assist with quotes for lime customers and the billing process after a lime job is complete.
Track open requisitions and manage the pre-screening process for applicants.
Schedule interviews and tours for candidates.
Review and process conditional offer paperwork, including drug test forms.
Onboard new hires, including orientation, benefits explanation, and training setup.
Create and maintain employee personnel files.
Assist employees and Corporate HR with various needs.
Obtain necessary paperwork from new vendors for billing setup.
Manage renewals of COIs and Vendor/Visitor packets and send them to Insurance.
Assist managers and employees in day-to-day operations.
Assist in quoting and scheduling lime services for customers, and handle billing upon job completion.
Update evacuation roll call sheets with new hires and termed employees.
Conduct roll calls during events or drills to account for all personnel on site.
Pull and issue boots and uniforms for new hires.
Order and stock boots for Bellville and other locations.
Work with Cintas for employee uniform issues and requests.
Assist Corporate Distribution with the onboarding process for drivers.
Ensure all missing/requested driver trip sheets are scanned and processed.
Archive old trip sheets.
Answer phone calls and direct them appropriately.
Manage visitor sign-ins, ensure they watch the welcome video, and obtain sign-offs.