Office Coordinator- TX
Apcon•Plano, TX
•Onsite
About The Position
APCON is seeking an Office Coordinator to join our Regional Texas Team. This position will play an integral role in the customer service and organizational strength of our company. The Office Coordinator will maintain common areas, provide administrative support, greet and direct visitors and field calls and emails. The ideal candidate will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.
Requirements
- 2+ years of experience in an office coordinator/administrator role
- Ability to multitask and meet challenging deadlines
- Self-directed and able to complete projects with limited supervision
- Take initiative and use good judgment
- Passion for learning new things and continuous improvement
- Strong interpersonal skills; ability to communicate professionally across the organization
- Excellent organization, planning, and multi-tasking skills
- Ability to maintain a high level of confidentiality and professionalism
- Strong attention to detail and exceptional customer support
- Proficient in Microsoft Office Suite
- Ability to use Zoom or similar video conferencing platforms to schedule and host meetings.
- Familiarity (or Experience) with UPS and FedEx Platforms
- Must be able to work independently and as a team member
- Operational proficiency with UPS and FedEx systems for office shipping tasks
- Ability to prioritize and be flexible in a fast-paced environment
Responsibilities
- Works the front desk to ensure APCON floor is staffed, safe, and secure
- Welcomes onsite visitors, determines nature of business, and announces visitors to appropriate personnel
- Coordinates visitor and candidate arrival times and ensures appropriate personnel are prepared for onsite guests
- Coordinate onsite interview logistics, including setting up and launching Zoom meetings to connect with remote interviewers and the recruiting team
- Monitors visitor access and issues security badges when required
- Maintains security by following procedures and controlling access to the APCON suite
- Coordinates access for building maintenance, contractors, and service vendors
- Processes and distributes incoming and outgoing mail and deliveries
- Answers, screens, and forwards incoming email and phone calls
- Tracks office supply inventory, submits supply needs to Office Manager, and receives orders into inventory once delivered
- Supports the President, Human Resources, and other departments as assigned
- Participates in Safety Committee Meetings; takes meeting minutes and maintains fire drill list
- Assists in organizing events
- Schedules conference rooms as requested
- Orders catered group and individual lunches
- Maintains cleanliness of general office and all break areas
- Performs basic facilities troubleshooting and coordinates with building maintenance, contractors, and service vendors when issues arise
- Performs clerical duties such as data entry, file scanning, photocopying, and document organization
- Special projects and errands as needed
Benefits
- Employee‑only medical and dental coverage fully paid on our base plan
- Additional plan option available with cost sharing
- Medical, dental, and vision coverage available for dependents with cost sharing
- Company‑paid short‑ and long‑term disability
- Flexible spending accounts
- Generous paid time off that supports employee well‑being
- 401(k) plan with a company match to support long‑term financial security
- Professional development program
- Volunteer time off and employee assistance plan
- Collaborative and innovative work environment
- On‑site exercise facility
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
